Head – HR & Admin, New Delhi

Role: Head HR & Admin New Delhi
Experience: 4-5 years
Salary: 6- 8 LPA

About the Role:

The Head HR & Administration will lead the organisations end-to-end people and administration function with responsibility across HR strategy recruitment payroll compliance performance management employee engagement learning and development administration HR MIS and budgeting.

This is a hands-on HR leadership role suited to someone who can build and strengthen people systems in a lean and growing organisation. The role will work closely with the COO/Director of Operations programme and functional leads managers and employees across locations while managing a small HR team.

Key Responsibilities:

1. HR Strategy Policies & Systems

• Review existing HR policies and practices identify gaps and drive improvements.
• Develop update and implement policies covering leave conduct grievances travel expenses performance safeguarding and other employee-related areas.
• Develop and maintain an annual HR calendar covering recruitment onboarding appraisals increments employee engagement learning and compliance.
• Build and maintain HR dashboards covering headcount attrition open positions training compliance and other key people metrics.
• Ensure HR policies and practices are aligned with applicable labour laws and regulatory requirements.
• Strengthen HR processes and systems to support organisational growth and consistency.

2. Recruitment & Onboarding

• Own the end-to-end recruitment process across functions from understanding hiring requirements and developing JDs to sourcing interviewing selection and offer management.
• Build talent pipelines through job portals professional networks referrals institutional partnerships and sector networks.
• Track recruitment timelines and provide regular hiring updates to leadership.
• Design and improve structured onboarding processes covering organisational culture policies compliance systems and role clarity.
• Ensure timely collection and maintenance of employee documentation.
• Coordinate with relevant teams for IT assets email IDs system access and other onboarding requirements.
• Strengthen internship and volunteering processes as potential talent pipelines.

3. Payroll Benefits & Statutory Compliance

• Coordinate monthly payroll processing for employees in partnership with the payroll vendor.
• Provide accurate payroll inputs covering new joiners exits leave loss of pay salary revisions and other changes.
• Ensure timely compliance related to PF ESI TDS PT and other applicable statutory requirements.
• Manage employee queries related to salary benefits PF advances and other compensation matters.
• Process salary revisions annual increment letters and Full & Final settlements.
• Manage employee insurance administration including renewals and claims support.
• Support periodic compensation benchmarking and benefits reviews.

4. Performance Management

• Design and implement a structured performance management cycle covering goal setting mid-year reviews annual appraisals and development planning.
• Support managers in setting meaningful goals and conducting effective performance conversations.
• Ensure performance reviews are completed within defined timelines.
• Identify high performers and support managers in addressing performance concerns.
• Connect performance outcomes with increments and career development decisions in a transparent and consistent manner.

5. Employee Engagement & Culture

• Design and implement employee engagement initiatives across teams and locations.
• Develop and manage Reward & Recognition initiatives.
• Plan and coordinate employee events team meetings and organisation-wide engagement activities.
• Serve as a trusted point of contact for employee concerns and grievances and ensure appropriate resolution.
• Support the development of a positive inclusive and people-centric workplace culture.
• Strengthen internal communication and employee experience across the organisation.

6. Learning & Development

• Conduct training needs assessments across functions and levels.
• Identify learning priorities and coordinate relevant internal and external training programmes.
• Manage mandatory training programmes such as POSH safeguarding and compliance training.
• Maintain training records and track completion and learning hours.
• Support managers in identifying development needs within their teams.
• Mentor and develop the HR team member through effective delegation coaching and feedback.

7. Administration & Office Operations

• Oversee day-to-day administration and office operations.
• Manage facilities housekeeping utilities office supplies assets and vendor relationships.
• Coordinate administrative requirements across different locations and teams.
• Support planning and management of the administration and infrastructure budget.
• Manage office leases equipment asset registers and maintenance schedules.
• Coordinate employee documentation and official letter requirements.
• Oversee HRIS administration and ensure employee records are accurate updated and appropriately maintained.

8. HR Budget MIS & Reporting

• Prepare and manage the annual HR & Administration budget.
• Track HR expenditure against budget and identify variances and corrective actions.
• Maintain accurate HR MIS and dashboards for leadership review.
• Prepare periodic reports covering recruitment attrition performance employee engagement learning compliance and other key HR metrics.
• Support internal and external audits by ensuring accurate HR records and documentation.
• Provide data-driven insights to leadership to support people-related decision-making.

Experience & Qualifications:

• 45 years of HR Generalist experience covering recruitment payroll compliance and employee engagement.
• Postgraduate degree in HR Business Administration or a related field; MBA/PGDM HR preferred.
• Strong knowledge of Indian labour laws PF/ESI/TDS and statutory compliance.
• Experience with HRIS/payroll software and MS Excel/Google Sheets.
• Experience managing HR for a multi-location or distributed team will be an advantage.
• Prior nonprofit/social sector experience is preferred but not mandatory.
• Strong communication interpersonal problem-solving and organisational skills.
• Ability to work independently and build HR systems in a lean evolving environment.
• Willingness to travel occasionally as required.

Hiring process:
Step 1: Pre-work
Step 2: Final Interview

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Hiring Note: Applications will be reviewed on rolling basis. This job is first posted on August 19 2026 on Ground Zero

For any questions ping us on WhatsApp chat: 91-