Front Office Executive

We are looking for a Front Office Executive for a company in Vyttila

JOB RESPONSIBILITY

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (e.g. monitor logbook issue visitor badges).
• Update calendars and schedule meetings.
• Arrange travel and accommodations and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing photocopying transcribing and faxing.
  
  
  Requirements and Skills
  • Proven work experience as a Receptionist Front Office Representative or similar role.
  • Proficiency in Microsoft Office Suite.
  • Hands-on experience with office equipment (e.g. fax machines and printers).
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills with the ability to prioritize tasks.
  • Customer service attitude.