Executive Grn

TASK TO ACCOMPLISH TO FULFILL THE ROLE Responsibilities Skill
1
GRN & Floor operation team to resolve Purchase Floor Walk comments & update the floor on the
same day before 12 noon. Do Daily Price Board Updation Achieve 4R for customer satisfaction Coordination Prioritising
Implementation

2
To ensure that Purchase Order & Vendor Bill is compared on the following parameters : a) Quantity
on the Bill should be same as that on the PO b) scheme / discount / free should match with PO any
item NOT in PO is not allowed. To ensure that every Vendor Invoice should have GIN (goods inward
number) and a sample of each sku is made available while doing GRN. DC GRN to be done on priority
basis
3
To ensure that every Vendor Invoice contain the Security & Goods Received stamp (date & time) and
signature of the receiver
4
To ensure that GRN is made for all the Inward Invoice(s) of Core within 48 hours of receipt of stocks
and for NON Core within 48 hours of entires in inward register / 72 hrs from transport receiving

5
To ensure that the following are checked and verified before saving the GRN and handing over the
barcodes: 1. Whether the Invoice Value and GRN Value is the same 2. Whether the discount is average
and the Margin is not unusual. Coordinate with Purchase for scheme calculation in case the scheme
calculation is seen in the PO but not reflecting in the invoice
6
Make entries in Rate Difference Register same to be signed by Purchase Officer for Core and mail
reference details for Non core to be noted in register. Manager to sign after verifying the details and
confirm action taken (Benchmarking Markdown)

7
SP/MRP Change register (Core & Non Core): Physical & System stocks old & new barcodes old & new
MRP old & new SP to be mentioned; GRN to check sales quantity of old MRP stocks before issuing
barcodes; Floor officer to sign confirming internal barcodes collected from GRN; Any variance in
physical & system stocks to be checked through 10 items register next day. Manager to sign after
verifying the details and action taken. If there is a change in MRP ensure that the OLD RATE STOCKS
quantity is checked in the system and Bar Codes printed for the old rate. To inform the Godown
officer and hand over barcode to him. All new boards to be issued by GRN and checked & confirmed
by Floor Officer
8
GRN Cancellation Register: All GRN cancellations must be entered with all details and to be signed by
Manager confirming verification. Any GRN cancellations must be approved by authorised personnel
and new GRN to be made in 24 hrs and new no. to be updated in inward register maintained in
warehouse

Availibilty of stocks on floor pilferage
control Coordination Followup Adminstrative
Price Accuracy & Pliferage Control
value for money to customer avoid loss
due to rate difference

Numeric Eye for Detail anlytical
Technical

Administrative

Accurate GRN prepration to ensure
availibilty of stocks on floor pilferage
control
FUNCTION : OPERATIONS

JOB TITLE : GRN ASSISTANT/ GRN OFFICER GRADE: L2 L3. F1 F2

TASK TO ACCOMPLISH TO FULFILL THE ROLE Responsibilities Skill

FUNCTION : OPERATIONS

JOB TITLE : GRN ASSISTANT/ GRN OFFICER GRADE: L2 L3. F1 F2

9
Barcode register : Must record all barcodes (including MRP change) issued by GRN. Barcodes must be
issued only by GRN as per physical quantities in the store. Barcodes to be handed over only to floor
officers & Warehouse officers. Any unused bar codes must be returned to GRN for disposal after
informing Manager and same must be entered in remarks column with reasons.

Pilferage control Right Price Administrative

10
Take a floor walk and check if the Bar Codes Issued have been affixed on the appropriate SKUs Price
Boards Printed have been displayed at the appropriate place and for the specific SKU

Right Price & Right Price Board for
customer satisfaction Observation followup

11
Debit Process: to prepare Debit GRN within 48 hrs of receiving the manual debit note from warehouse
and hand over to warehouse team

Timely clearance of Debit Internal
Compliance Space Optimisation avoid
losses

Prioritising Administrative

12
Linking of EAN with the article after coordinating with the master data. Revaluation of EAN.
Coordination with HO IT for tax rate variance between PO and Invoice

Accurate GRN preparation to ensure
availibilty of stocks on floor Coordination Followup Administrative

13 Daily Physical Inventory: follow the process of daily PI and guide the floor team on the variation Pilferage Control ensure availability of

stocks in store

Numeric Technical Eye for Detail
Communication Coordination

14
Genrate price variation report from R Soft prepare the price boards and hand over the same to floor
officer

Pright Price & Right Price Board for
customer satisfaction Administrative
15 Prepare the Rack Stickers for Stock Audit & edit the stock report post authorisation from the auditor Accuracy in stock pilferage control Numeric Administrative
16 To run Price List Update (PLU) for grocery and run Outbound from SAP to Rsoft before store opening Accuracy of Price Computer Skills
17
Prepare the revised Price Boards based on the Price Change Report from R-Soft and hand over the
same to the floor officer for displaying the revised Price Boards Avoid Loss of sales Process Implementation
Disclaimer:
This is the broad framework of the tasks that the role holder is expected to perform. It is an indicative direction to help the employee familiarise and be comfortable. The