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Executive Assistant Vertoz

Vertoz

Job Location:

Mumbai - India

Monthly Salary: Not provided by the employer

Experience Required: 3years

Posted: 2 October 2026 (5 days ago)

Application Deadline: 30 December 2026

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

What we want:

We are seeking an experienced Executive Assistant to provide high-level administrative business and coordination support to senior leadership. Unlike a traditional administrative role this position emphasizes proactive executive support stakeholder management business follow-ups and technology-enabled productivity. The ideal candidate will leverage AI tools and digital workflows to enhance executive efficiency manage priorities and ensure seamless coordination across teams and business activities.

Who we are:
Vertoz (NSEI: VERTOZ) an AI-powered MadTech and CloudTech Platform offering Digital Advertising Marketing and Monetization (MadTech) & Digital Identity and Cloud Infrastructure (CloudTech) caters to Businesses Digital Marketers Advertising Agencies Digital Publishers Cloud Providers and Technology companies. For more details please visit our website here.

What you will do:

Manage the Directors calendar meetings appointments travel and itineraries.

Coordinate with internal teams clients vendors and business partners on meetings follow-ups and deliverables.

Track action items projects priorities and timelines and ensure timely closure.

Prepare presentations reports meeting agendas minutes correspondence and trackers.

Support leadership with business coordination research documentation and day-to-day administrative requirements.

Use AI tools such as ChatGPT Gemini Microsoft Copilot Claude Perplexity or similar platforms to improve productivity research documentation reporting and workflow automation.

Coordinate across departments such as Sales Marketing Finance HR Operations and Technology.

Maintain confidential information records and digital documentation with discretion.

Coordinate effectively across different time zones and manage virtual communication in a remote environment.

Handle ad-hoc administrative operational and business requirements for senior leadership.

Requirements

Bachelors degree in Commerce Business Administration Management or a related discipline. Postgraduate qualification will be an added advantage.

3 years of experience as an Executive Assistant Senior Executive Assistant Management Assistant Executive Coordinator or similar role.

Prior experience supporting a Director MD CEO President or C-suite executive.

Practical experience using AI tools / AI-enabled workflows.

Experience in Media Advertising AdTech AI IT Technology SaaS or Digital Marketing will be an advantage.

Strong experience in calendar management travel coordination executive communication reporting and stakeholder management.

Prior experience working in a remote/distributed environment is preferred.

Excellent Communication skills Verbal and written

Benefits

No dress codes

Flexible working hours

5 days working

24 Annual Leaves

International Presence

Celebrations

Team outings

Required Skills:

Preferred Experience 3 years of experience as an Executive Assistant Senior Executive Assistant Management Assistant Executive Coordinator or similar role. Prior experience supporting a Director MD CEO President or C-suite executive. Practical experience using AI tools / AI-enabled workflows. Experience in Media Advertising AdTech AI IT Technology SaaS or Digital Marketing will be an advantage. Strong experience in calendar management travel coordination executive communication reporting and stakeholder management. Prior experience working in a remote/distributed environment is preferred. Excellent Communication skills Verbal and written Education Bachelors degree in Commerce Business Administration Management or a related discipline. Postgraduate qualification will be an added advantage. Work Mode Remote / Work from Home The candidate should be comfortable working independently in a remote environment and coordinating effectively with senior leadership and stakeholders through virtual communication and collaboration tools.

Required Education:

Graduation

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