Executive Assistant to the CEO
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Job Summary
Function | Office of the CEO |
Reports to | Chief of Staff |
Direct reports | None |
Location | Pune |
Mode | In-office |
- About the Role
Be the operational anchor of the CEOs office owning the calendar coordination and follow-through that keep the CEOs time and commitments dependable. NewVision delivers value to its clients partners associates and leaders as a Digital Consulting and Services firm. This role exists to make the CEOs day run cleanly and predictably to keep senior and external stakeholders coordinated and to ensure nothing committed is dropped quietly reliably and with complete discretion.
- Key Responsibilities
- Calendar & scheduling own the CEOs calendar end to end across IST and US time zones resolving conflicts before they reach the CEO.
- Stakeholder coordination coordinate scheduling and logistics with CxOs clients and external partners.
- Actions tracking capture commitments chase owners and maintain a current view of what is outstanding for the CEO and Chief of Staff.
- Travel & itinerary plan and manage travel and itineraries end to end.
- Expenses handle expenses and reimbursements accurately and on time.
- Executive Support take on other administrative or on-off projects for CEOs office like document preparation research or event coordination.
- Outcomes Owned
A reliably managed CEO schedule coordinated stakeholders and commitments tracked to closure so the CEOs time is protected and the offices follow-through is dependable.
- Must-Have
- 36 years supporting senior leaders (Director/VP and above).
- Experience coordinating across time zones and cultures.
- Proven ability to manage a demanding fast-changing calendar under pressure with sound prioritisation.
- Strong written English and professional poise with senior external stakeholders.
- Absolute discretion is non-negotiable in this seat.
- Comfort with variable hours and occasional US-time zone overlap.
- Graduate / post-graduate in any discipline.
- Good-to-Have
- Exposure to IT services or consulting.
- Experience supporting a C-level leader.
- Familiarity with modern calendar and collaboration tooling.
- Skills Tools & Certifications
Technical & tools: Calendar and scheduling management MS Outlook meeting and travel coordination expense and reimbursement tools document and presentation preparation (MS Office); strong written and verbal communication stakeholder management and the discretion to handle sensitive information.
- What We Value
- Discretion and trustworthiness above all.
- Anticipation resolving problems before they surface.
- Calm under a shifting high-tempo schedule.
- Reliability and follow-through on every commitment.
- Adaptability across varied tasks and stakeholders.
Required Experience:
IC
