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Executive Assistant to Director
Job Location:
Monthly Salary:
Experience Required:
Posted:
17 July 2026 (30+ days ago)
Posted:
Application Deadline:
14 October 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Key Responsibilities: -
1. Executive Assistant Responsibilities
Manage the calendar appointments meetings and travel schedules of senior management.
Coordinate internal and external meetings and ensure timely communication with all participants.
Prepare meeting agendas presentations reports minutes of meetings and action-point trackers.
Follow up with employees clients vendors and other stakeholders on behalf of management.
Maintain a structured tracker of tasks commitments deadlines and pending matters.
Draft and review emails letters WhatsApp messages notices and other official communication.
Organize documents files agreements proposals and confidential records.
Screen calls emails and meeting requests and prioritize them appropriately.
Coordinate with different departments to ensure timely completion of management instructions.
Assist management in preparing reports business updates MIS and review meeting documents.
Handle confidential business and personal information with complete discretion.
2. Human Resource Responsibilities
Support in the recruitment process including job postings candidate screening interview coordination and offer documentation.
Maintain employee records appointment letters agreements KYC documents and personnel files.
Coordinate employee onboarding induction confirmation transfer and exit formalities.
Maintain attendance leave records holiday lists and employee databases.
Coordinate with the accounts or payroll team for monthly salary processing inputs.
Monitor probation periods confirmations appraisals and contract renewals.
Assist in drafting and implementing HR policies standard operating procedures and employee guidelines.
Coordinate employee engagement activities training programs meetings and performance reviews.
Handle routine employee queries and escalate sensitive matters to management.
Issue HR letters including appointment confirmation warning increment experience and relieving letters.
Track employee performance reporting structure job descriptions and departmental responsibilities.
Support disciplinary proceedings and maintain proper documentation in consultation with management.
Ensure confidentiality of employee information and HR records.
3. Administration Responsibilities
Manage the day-to-day functioning of the office and ensure smooth administrative operations.
Coordinate with vendors for office supplies housekeeping maintenance stationery printing courier and other services.
Maintain records of office assets laptops mobile phones software licenses access cards and other equipment.
Monitor office expenses vendor bills subscriptions renewals and service contracts.
Coordinate travel bookings hotel arrangements local transport and event logistics.
Manage office inventory and ensure timely procurement of required materials.
Maintain visitor records meeting room schedules and office access arrangements.
Coordinate repair and maintenance of office infrastructure and equipment.
Support the organization of meetings conferences training programs and company events.
Ensure proper filing documentation and record management.
Coordinate with branch offices consultants service providers and external agencies.
Assist in implementing administrative controls and process improvements.
Requirements
Required Qualification:-
Graduate in any discipline from a recognized university.
Preference will be given to candidates with an MBA PGDM or postgraduate qualification in Human Resources Administration Management or a related field.
Good working knowledge of Microsoft Office Google Workspace email calendar management and online meeting platforms is essential.
Familiarity with HRMS CRM project management accounting or business applications such as Zoho will be an added advantage.
Required Experience: -
Minimum 4 to 7 years of relevant work experience in Executive Assistance HR Coordination Office Administration or a combined role.
At least 2 years of experience working directly with senior management directors partners or business owners is preferred.
Experience in a professional services firm consulting company CA firm IT company or growing SME will be an advantage.
Candidates should have prior experience in managing confidential information employee coordination recruitment documentation and office administration.
Required Skills and Competencies:-
Excellent written and verbal communication skills.
Strong organizational and time-management ability.
Ability to priorities tasks and handle multiple responsibilities.
High level of professionalism integrity and confidentiality.
Strong follow-up and coordination skills.
Good drafting and documentation skills.
Ability to work independently with minimal supervision.
Strong attention to detail and accuracy.
Practical problem-solving and decision-making ability.
Ability to interact professionally with employees clients vendors and senior management.
Comfortable using digital tools cloud applications spreadsheets and task-management systems.
Ability to work under pressure and manage urgent requirements.
Benefits
As per industry
Required Skills:
xcellent written and verbal communication skills. Strong organizational and time-management ability. Ability to priorities tasks and handle multiple responsibilities. High level of professionalism integrity and confidentiality. Strong follow-up and coordination skills. Good drafting and documentation skills. Ability to work independently with minimal supervision. Strong attention to detail and accuracy. Practical problem-solving and decision-making ability. Ability to interact professionally with employees clients vendors and senior management. Comfortable using digital tools cloud applications spreadsheets and task-management systems. Ability to work under pressure and manage urgent requirement
Required Education:
Graduate in any discipline from a recognized will be given to candidates with an MBA PGDM or postgraduate qualification in Human Resources Administration Management or a related field.
