Executive Assistant to CEO

Location: Mumbai
Experience: 4–8 Years
Employment Type: Full-Time

We are looking for a highly organized proactive and detail-oriented Executive Assistant to the CEO who can work closely with the CEO and support them in managing day-to-day priorities meetings travel business coordination follow-ups and strategic initiatives.

This is more than a traditional administrative role. The person will work as a key coordination partner to the CEO ensuring that important tasks meetings decisions and business commitments are followed through and completed on time.

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO's calendar appointments meetings travel arrangements and daily schedule.
• Accompany the CEO for client meetings business reviews site visits vendor meetings and industry events whenever required.
• Shadow the CEO and ensure smooth execution of priorities and day-to-day activities.
• Provide end-to-end executive and administrative support.
• Coordinate meetings prepare agendas record Minutes of Meetings (MoM) and track action items until closure.
• Ensure timely follow-ups on key business commitments and strategic initiatives.

• Coordinate with customers vendors consultants and internal departments for ongoing business activities.
• Liaise with Sales Service Finance HR Operations Warehouse and other departments.
• Ensure effective communication across teams and timely completion of assigned deliverables.
• Manage scheduling reporting documentation and business communication through digital platforms.

• Draft edit and proofread emails reports presentations business proposals and official correspondence.
• Maintain organized records documentation files and MIS reports.
• Prepare presentations and management reports for leadership meetings.

• Conduct research on market trends competitors vendors customers and business opportunities.
• Prepare executive summaries reports and analytical insights for management review.
• Provide structured information and recommendations to support business decision-making.

• Prepare executive summaries and performance tracking reports.
• Prepare expense reports MIS and dashboard reports.
• Monitor project progress and provide regular status updates to the CEO.

• Support execution of strategic projects and organizational initiatives.
• Drive cross-functional coordination to ensure timely completion of projects.
• Track deliverables dependencies and milestones across multiple assignments.
• Identify opportunities to improve operational efficiency and business processes.

• Handle highly confidential business information with complete discretion.
• Ensure secure handling of sensitive documents communications and executive data.
• Maintain professionalism while interacting with senior leadership clients and external partners.

• Anticipate potential challenges and proactively resolve issues.
• Handle dynamic priorities urgent requests and last-minute changes with flexibility.
• Provide decision-support inputs and business coordination whenever required.

• 4–8 years of experience as an Executive Assistant supporting a CEO CXO Director or senior leadership.
• MBA or postgraduate qualification preferred.
• Strong experience in executive calendar management travel coordination presentations MIS and cross-functional coordination.
• Exposure to project management and business operations will be an added advantage.
• Excellent communication and interpersonal skills.
• Strong organizational and follow-up skills.
• Ability to manage multiple priorities and work in a fast-paced environment.
• High level of confidentiality professionalism ownership and attention to detail.