Executive Assistant

Role Overview

We are seeking a highly capable proactive and business-savvy Executive Assistant to support our Senior Leadership in the Finance Organisation This role goes beyond traditional administrative support and requires strong judgment ownership and the ability to operate as a trusted extension of the leader.

The ideal candidate will demonstrate a deep understanding of business priorities exceptional organizational skills and the ability to anticipate needs manage complexity and drive operational efficiency with minimal supervision.

Key Responsibilities

1. Calendar & Priority Management (Trust-Critical)

• Own and manage a highly dynamic calendar with competing priorities across global stakeholders.
• Apply strong business judgment to prioritize meetings based on strategic importance urgency and impact.
• Proactively resolve conflicts ensuring optimal use of leaders time.
• Treat calendar management as a trust function maintaining the highest standards of accuracy confidentiality and reliability.

2. Communication & Inbox Management

• Review and triage emails identifying items that require attention escalation or can be independently handled.
• Respond on behalf of the leader where appropriate (e.g. reminders policy adherence follow-ups coordination emails).
• Ensure no critical communication falls through the cracks.

3. Travel & Logistics Planning

• Plan and execute end-to-end travel (domestic and international) with precision and foresight.
• Anticipate needs and preferencesno repeated follow-ups required.
• Optimize travel plans for cost efficiency convenience and time effectiveness.

4. Expense & Administrative Excellence

• Prepare and submit expense reports with zero errors and full compliance with company policies.
• Ensure timely submissions and proactive tracking of approvals.

5. Meeting Effectiveness & AI-Enabled Productivity

• Leverage modern tools including AI-assisted solutions to capture meeting minutes summarize discussions and track action items.
• Continuously explore and adopt new tools to improve productivity and efficiency.
• Ensure follow-through on action items and commitments.

6. Decision Support & Business Awareness

• Develop a strong understanding of the leaders business context priorities and operating rhythm.
• Make informed decisions within defined boundaries to reduce leaders cognitive load.
• Provide proactive suggestions to improve efficiency cost management and scheduling.

7. Operational Discipline & Ownership

• Execute tasks independently with minimal supervision.
• Demonstrate strong follow-throughtasks should not require repeated reminders.
• Maintain high standards of organization documentation and confidentiality.

What Were Looking For

Qualifications

• Bachelors Degree in Business Administration/Management or Other
• Experience from a similar role with a proven track record and a can-do attitude
• Proficient computer skills including Microsoft Office PowerPoint and Excel
• Strong verbal and written communication skills

Core Capabilities

• Strong business acumen and ability to understand strategic priorities
• Exceptional organizational and time-management skills
• High attention to detail and execution excellence
• Proactive mindset with strong ownership and accountability
• Ability to make sound decisions within defined boundaries

Behavioral Attributes

• Trustworthy and discreet with high integrity
• Curious and eager to learn especially in adopting new technologies (AI/tools)
• Calm under pressure and capable of handling ambiguity
• Strong communication skills (written and verbal)
• High reliabilitydelivers without needing follow-ups

Experience

• Prior experience as an Executive Assistant supporting senior leadership
• Experience in handling global stakeholders and complex calendars preferred
• Familiarity with corporate tools expense systems and productivity platforms

Maersk is committed to a diverse and inclusive workplace and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race colour gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition pregnancy or parental leave veteran status gender identity genetic information or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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