Executive Assistant Personal Assistant

As an Executive Assistant / Personal Assistant at Air Perfection you will play a critical role in supporting the senior management team. Your primary responsibility will be to provide comprehensive administrative operational and personal support to the Managing Director / Director / CEO. This will involve coordinating railway project-related documentation site communication and office administration purchase coordination scheduling and ensuring the smooth execution of day-to-day business activities.

You will be responsible for managing the executives calendar meetings appointments and travel arrangements. This will include screening phone calls emails and correspondence preparing meeting agendas minutes (MOM) reports presentations and business documents and following up on action items and ensuring timely completion.

In addition to these responsibilities you will also be required to coordinate with railway site engineers project managers contractors and clients. This will involve tracking approvals work orders site reports and correspondence and coordinating the submission of project-related documents to clients and authorities.

You will also be responsible for handling day-to-day office administration activities maintaining office records files and document management systems coordinating with vendors service providers and internal departments and ensuring smooth office operations and administrative compliance.

Furthermore you will be required to prepare purchase requisitions and purchase orders obtain quotations and compare vendor prices coordinate with suppliers for timely delivery of materials maintain purchase records and inventory-related documentation and follow up on invoices payments and vendor communications.

The ideal candidate will have a strong background in office administration project coordination and customer service. You will be highly organized proactive and able to maintain confidentiality of company and executive information. If you are a motivated and detail-oriented individual with excellent communication skills we encourage you to apply for this exciting opportunity.

We offer a competitive salary and benefits package as well as opportunities for professional growth and development. If you are interested in this role please submit your resume and cover letter to insert contact information.

Will you able to manage the executives calendar meetings appointments and travel arrangements

Will you able to prepare meeting agendas minutes (MOM) reports presentations and business documents

Required Skills:

Office administrationProject coordinationCustomer serviceTime managementCommunicationOrganizationAttention to detailConfidentialityMicrosoft OfficeGoogle Suite