Executive Assistant Coordinator

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At RTX the worlds largest aerospace and defense company 185000 great minds are united by purpose and inspired to make a difference solving the worlds most complex problems. With our three market leading businesses world-class operations and investments in research and development we offer capabilities and opportunity no one else can. Together we push the boundaries of known science and find new ways to connect and protect our world. Join us and help shape the future of aerospace and defense.

About the job

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the MD s office. The ideal candidate should possess exceptional communication skills attention to detail and the ability to multitask effectively in a fast-paced environment. The Executive Assistant/Secretary will play a pivotal role in maintaining smooth operations and facilitating efficient communication within the organization.

Responsibilities

Provide administrative support to the Exec Dir & MD including managing calendars scheduling appointments and arranging meetings.

Coordinate travel arrangements including flight bookings hotel accommodations transportation arrangements and process expense reports.

Prepare and edit correspondence presentations and reports as required.

Act as the primary point of contact for internal and external stakeholders including visitors.

Maintain filing systems both electronic and physical ensuring efficient organization and easy retrieval of documents.

Assist in preparing agendas and taking minutes during meetings as well as follow-up on action items.

Handle confidential information with discretion and always maintain confidentiality.

Assist in organizing company events conferences and seminars including logistics catering and materials preparation.

Collaborate with other administrative staff to ensure seamless operations and support across departments.

Support the admin manager in keeping accurate stock of office supplies and placing timely orders whenever needed.
Co-ordination with manager and procurement team for purchase requests.
Support the staffing team when required for interview scheduling and the administration team in office administration related activities.

Requirements

Proven experience as an Executive Assistant Secretary or similar role preferably supporting senior executives.

Excellent in Microsoft Office suite (Word Excel PowerPoint Outlook) and other relevant software applications.

Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines effectively.

Strong interpersonal skills and the ability to communicate confidently and professionally with individuals at all levels.

High degree of discretion and confidentiality with the ability to handle sensitive information appropriately.

Detail-oriented with a commitment to accuracy in all tasks.

Ability to work independently with minimal supervision and as part of a team.

Flexibility and adaptability to changing priorities and deadlines.

Qualification & Experience

Bachelors degree in business administration Secretarial studies or a related field is preferred.

10 years of relevant work experience

Note: Domestic relocation within India will be provided as per local company policies.

Please ensure the role type defined below is appropriate for your needs before applying to this role. This position is classified as:

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees as they are essential to the development of our products.

Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite. Ratio of time working onsite will be determined in partnership with your leader.

Remote: Employees who are working in Remote roles will work primarily offsite (from home). If you live within a reasonable commute of an RTX site with other colleagues you interact with your manager will discuss whether there is a degree of onsite presence associated with this role.

Candidates will learn more about role type and current site status throughout the recruiting process. For onsite and hybrid roles commuting to and from the assigned site is the employees personal responsibility.

AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity color religion gender sexual orientation or identity national origin age disability protected veteran status or any other characteristic protected by law.

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