Executive Assistant

Calling all originals: At Levi Strauss & Co. you can be yourself and be part of something bigger. Were a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit and your future.

Summary of the role:

The Executive Assistant (EA) to the GTH Head is a high-trust high-impact role responsible for enabling the GTH Head and the broader GTH senior leadership team to operate at peak strategic effectiveness. While the primary reporting line is to the GTH Head the EA provides active support to the senior leadership team managing bandwidth information flow and executive priorities across the leadership layer seamlessly. This is not a conventional administrative role; the incumbent will be a thought partner who exercises sound judgement operates with discretion and proactively manages the GTH Heads agenda and senior leadership priorities across time zones and leadership forums.

About the role:

Executive Schedule & Calendar Management

• Own and manage the GTH Heads calendar across time zones ensuring strategic priorities are protected and conflicts resolved proactively; provide scheduling and coordination support to GTH senior leadership as required.

• Coordinate complex domestic and international travel flights hotels visas ground transport itineraries with zero-gap logistics.

• Prepare pre-meeting briefs read-aheads and post-meeting action trackers to maximise executive productivity.

Stakeholder Coordination & Communications

• Serve as the first point of contact for the GTH Heads office managing correspondence escalating priorities and routing enquiries appropriately; extend similar coordination support to GTH senior leadership for cross-functional matters.

• Liaise with LS&Co. global C-suite offices GTH senior leadership functional heads external partners and government/industry bodies on behalf of the GTH Head and senior leadership team.

• Draft review and finalise executive communications including leadership emails board notes and town hall content.

Leadership Meeting & Board Support

• Plan and orchestrate GTH leadership team meetings offsites QBRs and town halls including logistics agenda materials and minutes.

• Prepare high-quality McKinsey-style presentations and documentation for board reviews ExCom updates and strategy forums.

• Track open action items from leadership forums and follow up with functional owners to ensure accountability.

Office & Operations Enablement

• Manage the GTH Heads expense reports purchase requisitions and vendor/procurement approvals in line with LS&Co. policy; provide similar administrative support to GTH senior leaders as delegated.

• Coordinate with Facilities IT HR and Finance teams to support smooth GTH leadership operations.

• Maintain confidential files contracts and sensitive information with the utmost discretion.

Special Projects & Strategic Support

• Support the GTH Head on strategic initiatives research assignments and ad hoc projects requiring cross-functional coordination.

• Assist in onboarding senior hires managing leadership-level engagement events and coordinating with global HR/talent teams.

• Prepare competitor/benchmarking analyses GTH capability decks and other research as directed.

About you:

Essential

• Bachelors degree in any discipline; postgraduate qualification is an advantage.

• 59 years of experience as EA/PA to C-suite or senior leadership in a GTH MNC consulting firm or large Indian conglomerate.

• Proven ability to manage complex calendars and multi-timezone coordination without supervision.

• Excellent written English capable of drafting board-quality communications and presentations independently.

• High proficiency in Microsoft Office Suite (PowerPoint Excel Word Outlook Teams) and collaboration tools (SharePoint Zoom Slack).

• Demonstrated track record of handling confidential information with complete integrity.

Preferred

• Prior experience supporting leadership in a consumer goods retail or technology organisation.

• Familiarity with GTH / Shared Services operating models and matrixed reporting structures.

• Experience managing global travel for senior executives including visa and protocol coordination.

• Working knowledge of SAP Concur or equivalent expense management systems.

Core Competencies:

• Executive Presence & Professionalism

• Strategic Prioritization

• Stakeholder Management

• Attention to Detail

• Resilience under Pressure

• Proactive Problem-Solving

• Discretion & Confidentiality

• Cross-cultural Communication

Benefits:
We put a lot of thought into our programs to provide you with a benefits package that matters. Whether it is for medical care taking time off improving your health or planning for retirement weve got you covered.

Heres a small snapshot:

• Complimentary preventive health check-up for you & your spouse

• OPD coverage

• Best in class leave plan including paternity & family care leaves

• Counselling sessions to prioritize mental well-being

• Exclusive discount vouchers on Levis products

We are an Equal Opportunity Employer committed to empowering individuals from all walks of life to achieve their professional goals with us regardless of race religion gender gender identity pregnancy disability sexual orientation age national origin citizenship status or genetic information. We actively seek and encourage applications from diverse candidates including those with disabilities and offer accommodations throughout the selection process upon request.

To ensure that our products and culture continue to incorporate everyones perspectives and experience we never discriminate based on race religion national origin gender identity or expression sexual orientation age or marital veteran or disability status.