Event Specialist

Summary

Job Description

Event Strategy & Planning

• Translate business brand and people objectives into clear event strategies formats and success measures.

• Design end-to-end event journeys (pre-event on-site post-event) and manage annual/quarterly calendars to prioritize impact and avoid clashes.

• Enjoys trying new approachespiloting formats themes and experiences then scaling what works instead of repeating how its always been done.

Stakeholder & Cross-Functional Management

• Partner with senior leaders and teams across People/HR Workplace Communications Marketing and Security/IT to co-own outcomes.

• Set and manage expectations on scope timelines and budgets bringing options trade-offs and recommendationsnot just task updates.

• Work effectively with global stakeholders across time zones for leadership visits customer experiences and partner-facing events.

End-to-End Event Execution

• Own concept plan execution measurement for multiple events in parallel.

• Lead on-ground operations (registrations attendee communications layouts signage hospitality F&B AV safety compliance).

• Coordinate multi-day conferences hackathons town-halls and large culture events including speaker flow agenda zones demos and audience interaction.

Vendor & Budget Management

• Manage agencies and vendors across production venues F&B décor merchandise content capture and transport.

• Negotiate scopes compare quotes lock timelines and enforce SLAs while protecting experience quality.

• Handle budgets POs/ZIPs invoices and cost optimization; build simple ROI views using metrics such as attendance engagement NPS and cost per participant.

Tools Systems & Processes

• Use event and collaboration tools (spreadsheets presentations project trackers forms email tools basic design templates) confidently.

• Apply strong project management disciplinetimelines responsibilities risks checklists and crisp status updates across workstreams.

• Maintain lean templates and checklists for key event types and use survey/attendance data to experiment learn and continuously improve.

Mindset & Behavioural Competencies

• Strong ownership mindset with a bias to action; treats every event as a product to be iterated and improved not a checklist to be repeated.

• Naturally curious and experiment-drivenasks how could this be better or different

• High empathy and respect for diverse audiences; committed to creating inclusive welcoming experiences that feel thoughtful and intentional.

• Detail-oriented yet able to connect events back to the broader story we want to tell as Guidewire India; comfortable in an ambiguous high-growth tech-centric environment.

What youll bring:

Required

• 6 - 8 years experience in event management experiential marketing or large-scale employee engagement preferably in a technology GCC or B2B environment.

• Proven track record of end-to-end ownership of complex multi-stakeholder events (beyond coordination support).

• Experience with India-based hubs of global organizations is a strong plus.

• Exposure to developer technology open-source or industry events is an advantage not a requirement

• Proficiency with collaboration and planning tools (spreadsheets presentation tools project trackers survey tools basic design templates) and comfort learning new internal platforms.

About Guidewire

Guidewire is the platform P&C insurers trust to engage innovate and grow efficiently. We combine digital core analytics and AI to deliver our platform as a cloud service. More than 540 insurers in 40 countries from new ventures to the largest and most complex in the world run on Guidewire.

As a partner to our customers we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600 successful projects supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration localization and innovation.

For more information please visit and follow us on Twitter: @GuidewirePandC.

Guidewire Software Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace and believe that a diversity of perspectives abilities and cultures is a key to our success. Qualified applicants will receive consideration without regard to race color ancestry religion sex national origin citizenship marital status age sexual orientation gender identity gender expression veteran status or disability. All offers are contingent upon passing a criminal history and other background checks where its applicable to the position.