Employee Relations Executive
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Job Summary
ROLE SUMMARY
We are looking for a proactive and detail-oriented Employee Relations Executive with 45 years of hands-on HR experience. The incumbent will be the primary point of contact for the complete employee lifecycle from offer release and onboarding through day-to-day engagement grievance handling compliance and smooth exit formalities. The role has a particular focus on managing remote and client-site deployed employees across geographies.
KEY RESPONSIBILITIES
1. Offer & Pre-Onboarding
Draft review and release Offer Letters and Appointment Letters in a timely and accurate manner.
Coordinate pre-joining documentation: educational certificates ID proofs background verification and reference checks.
Maintain a pre-onboarding tracker and ensure zero-delay joinee experience.
2. HRMS & Attendance Management
Perform accurate and timely entries in the HRMS for new joiners transfers and exits.
Own attendance management track leave regularisation and shift data; resolve discrepancies promptly.
Generate MIS reports from HRMS for payroll inputs and management review.
3. Statutory Compliance
Handle PF (Provident Fund) and ESIC registrations monthly filings and related employee queries.
Maintain awareness of applicable labour laws and ensure HR practices remain compliant.
Coordinate with consultants/auditors during compliance assessments.
4. Employee Engagement & Grievance Management
Conduct regular connects with employees (especially remote and client-deployed staff) to build rapport and gauge satisfaction.
Address grievances promptly maintaining confidentiality and fairness throughout the resolution process.
Implement retention initiatives and escalate high-risk attrition cases proactively.
5. Exit Formalities
Manage end-to-end exit process: resignation acceptance notice period tracking NOC clearance and experience letters.
Conduct structured exit interviews; analyse feedback to identify patterns and recommend improvements.
Ensure seamless knowledge transfer and asset recovery.
6. Insurance & Benefits Administration
Manage group health insurance enrolments deletions claims coordination and annual renewals.
Administer other employee benefit schemes and keep employees informed of entitlements.
7. Remote & Client-Site Employee Management
Serve as the single point of contact for employees deployed at client locations or working remotely.
Ensure remote employees feel included informed and supported through structured touchpoints.
Liaise with client HR teams where required to address deployment-related issues.
Requirements
REQUIRED SKILLS & COMPETENCIES
Functional Skills | Behavioural Competencies |
Offer & documentation management HRMS data entry & reporting Attendance & leave administration PF / ESIC registration & compliance Insurance & benefits management Exit process management Knowledge of labour law basics | Strong interpersonal & communication skills Empathy & active listening Problem-solving & conflict resolution High attention to detail Ability to manage multiple priorities Discretion & confidentiality Self-driven with remote team connect skills |
QUALIFICATIONS
MBA / PGDM in Human Resources or equivalent post-graduate qualification.
Bachelors degree in any discipline from a recognised university.
45 years of relevant experience in an HR / Employee Relations role.
Prior experience managing remote or client-deployed employees is strongly preferred.
Benefits
WHY JOIN US
A dynamic people-first work culture headquartered in Vadodara.
Opportunity to own the complete employee lifecycle end-to-end.
Competitive compensation with statutory and supplementary benefits.
Clear career progression within the HR function.
Required Skills:
REQUIRED SKILLS & COMPETENCIES Functional Skills Behavioural Competencies Offer & documentation management HRMS data entry & reporting Attendance & leave administration PF / ESIC registration & compliance Insurance & benefits management Exit process management Knowledge of labour law basics Strong interpersonal & communication skills Empathy & active listening Problem-solving & conflict resolution High attention to detail Ability to manage multiple priorities Discretion & confidentiality Self-driven with remote team connect skills QUALIFICATIONS MBA / PGDM in Human Resources or equivalent post-graduate qualification. Bachelors degree in any discipline from a recognised university. 45 years of relevant experience in an HR / Employee Relations role. Prior experience managing remote or client-deployed employees is strongly preferred. Proficiency in MS Office Suite (Word Excel Outlook) and at least one HRMS platform.
