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Adminsitrative Officer
Job Location:
Monthly Salary:
Experience Required:
Posted:
30 May 2026 (30+ days ago)
Posted:
Application Deadline:
27 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary:
The Administrative Officer ensures smooth and secure day-to-day operations focusing on facility
management governance meetings building maintenance security housekeeping and grounds
upkeep. This role is central to supporting the Director and facilitating effective Council and
committee functions.
Key Responsibilities:
I. Governance & Meetings Management
General Body / Council / Sub-Committee Meetings: Organize and coordinate notices agendas
minutes quorum verification attendance hospitality and dispatch of finalized minutes and follow-
ups.
Work closely with Director for confidential supplementary agendas. Prepare and confirm member
attendance ahead of all meetings.
II. Facilities Building & Garden Maintenance
Supervise building upkeep: civil electrical plumbing fire safety systems etc. Schedule preventive
maintenance and respond to repairsinternally or via vendors
Oversee housekeeping and cleaning services ensuring daily upkeep of offices restrooms
corridors labs auditoriums and staff quarters.
Maintain gardens and outdoor areas coordinating landscaping and seasonal care.
III. Security & Access Control
Implement and monitor security protocols; manage gate/security staff. Maintain logs for
door/window access and office vehicle movements.
Enforce entry policies; oversee key management systems and parking regulations .
IV. Administrative & Organizational Support
Oversee correspondence drafting agreements and MoUs. Maintain document filing systems.
Manage liaison with external bodies (ministries tax customs police banks).
Provide support for events such as conferences seminars and exhibitions.
V. Procurement Stores & Vehicle Management
Administer procurement of everyday and capital items ensuring inventory and stores tracking.
Manage office lab and service vehicles: maintenance schedules logbooks fuel monitoring
insurance and third-party vendor coordination.
VI. Human Resources & Statutory Compliance Possess working knowledge of Human Resources
functions statutory compliance and regulations with applicable labour laws and organizational
policies.
VII. Accounts & Financial Oversight
Possess working knowledge of Accounts and Finance functions at the macro level and oversee
financial administration activities including scrutiny and approval of financial transactions
expenditure monitoring and ensuring adherence to organizational policies and statutory
requirements.
Requirements
Quaification : Must possess a minimum of a Masters Degree (full time) preferably an MBA
Experience : Minimum 20 years out of which 5 year must be in a senior position
Age : Above 40 Years
Desirable : Good communication skills with working knowledge in Software / ERP. Ex-service men
from the Army Navy and Air Force are preferred.
Benefits
Industrial standards
Required Skills:
Qualification: Post graduate in Commerce / Corporate Secretaryship. Additionally the candidate should have stated experience of general administration of a large firm conducting board meetings and drafting minutes. He should also have a good appreciation of legal issues and labour aspects. Experience: Around 15 years and significant number of years in an organisation as an Administrative Manager. Age: Around 45 years
