Administrator (MNC Institutional Brokerage & Investment Services)

Job Summary

The Administrator will support daily office and administrative operations ensuring compliance with regulatory requirements (IFSCA guidelines) maintaining high corporate standards and enabling a seamless working environment in an international financial services ecosystem.

Key Responsibilities

1. Office Administration

Manage day-to-day office operations in line with corporate standards.

Maintain records documentation and filing systems (physical & digital).

Handle correspondence and internal communication.

2. Facility & Infrastructure Management

Oversee office facilities housekeeping pantry and security services.

Coordinate maintenance repairs and workspace readiness.

Ensure compliance with GIFT City norms and safety standards.

3. Vendor & Service Management

Coordinate with approved vendors within GIFT City ecosystem.

Support contract documentation aligned with compliance policies.

4. Compliance & Regulatory Support

Maintain records in line with IFSCA / SEZ regulations.

Support internal/external audits and inspections.

Ensure adherence to corporate governance and documentation standards.

5. Meeting & Client Coordination

Arrange meeting rooms video conferencing and client visits.

Support senior management and client-facing activities.

Coordinate travel bookings and logistics.

6. Procurement & Inventory

Manage office supplies and procurement requests.

Ensure cost control and proper documentation of purchases.

Maintain asset and inventory records.

7. Internal Coordination

Liaise with HR Finance IT and Compliance teams.

Provide administrative support to employees.

Ensure smooth communication and issue resolution.

Candidates Profile:

Min 2-5 years of administrative experience.

Bachelors degree in any discipline.

Familiarity with GIFT City / SEZ environment is an advantage.

Proficiency in MS Office (Excel Word Outlook).

Good communication and coordination skills.

Required Skills:

administratoradministrative operationsIFSCA guidelinesoffice administrationFacility Management (FM)Infrastructure ManagementVendor Managementservice managementClient Co-ordination