Administrative Officer

Do you thrive on creating structure keeping things running smoothly and enabling others to do their best work We are looking for a proactive accommodating and professional Administrative Officerto support ourNew Delhi officeand help ensure efficient day-to-day operations and strong internal coordination.

The Novo Nordisk Foundation aims to find solutions for complex global problems collaborating with researchers and organisations all over the world. Our international activities take a point of departure in our 2030 strategy and focus on health and India we have a portfolio of activities within health with a focus on CMDs and Anti-Microbial Resistance (AMR) biotechnology food systems and a strengthened Danish-Indian bioscience system.

This role is anchored in our Global Partnerships & Events department consisting of 24 colleagues located across our offices in Copenhagen Nairobi New Delhi and Boston. You will be based in New Delhi India reporting into the Head of Office. Our office is located on the campus of IIT Delhi.

The Job

As Administrative Officer you will be a key part of our India office set-upworking closely with colleagues locally and at the Foundations headquarters in Copenhagen. You will have overall responsibility for ensuring the office runs smoothly overseeing logistics daily operations and team coordination including calendar management of the Head of India Office.

Your tasks will include:

• Liaising with local service providers for example keeping track of the rental agreement and local procurements coordination with vendors (e.g. finance audit)
• Being responsible for our shared workspaces (e.g. Microsoft Teams / SharePoint)
• Supporting the team with meetings whether booking them in drafting agendas preparing materials or following up on agreed actions
• Coordinating and supporting recruitment processes
• Supporting the team with overarching business activities and internal processes as needed
• Handling reimbursements of out-of-pocket expenses
• Arranging local travel for the team and HQ colleagues when cross-department coordination is required

We are looking for a colleague who has formal training and experience with office management and administration. You are known to be highly organised and structured and can manage multiple tasks with ease. It is important that you have:

• Experience with office management
• Confidence working with digital tools and shared collaboration platforms
• Proficiency with written and verbal communication in English
• Ability to work in an international environment across multiple time zones

As a person you are helpfuland thrive being the go-to person in your team. You are collaborative in your approach and have a positive and solution-focused mindset. Finally you appreciate working in an international environment with the opportunity to influence your daily routines and provide input for improving ways of working.

Are you interested

To apply please submit a cover letter your CV and your academic transcripts by clicking on the Apply now button.

We encourage you to send your application as soon as possible and no later than 18 October.

About the Novo Nordisk Foundation

Established in Denmark in 1924 the Novo Nordisk Foundation is an enterprise foundation with philanthropic objectives. The vision of the Foundation is to improve peoples health and the sustainability of society and the planet. The Foundations mission is to progress research and innovation in the prevention and treatment of cardiometabolic and infectious diseases as well as to advance knowledge and solutions to support a green transformation of society.

Required Experience:

Unclear Seniority