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Admin Manager

VASA Denticity Limited

Job Location:

New Delhi - India

Salary: Not provided by the employer

Experience Required: 4-5years

Posted: 6 October 2026 (2 days ago)

Application Deadline: 3 January 2027

Vacancies: 1 Vacancy

Job Summary

We are looking for a highly organized and proactive Admin Executive with at least 3 years of experience in administrative operations. The candidate will be responsible for managing office administration vendor coordination facility management procurement travel arrangements and ensuring smooth day-to-day office operations.

Key Responsibilities

Administrative Operations

Manage daily office administration activities and ensure efficient office functioning.
Maintain office infrastructure and coordinate with facility management vendors.
Oversee housekeeping security pantry and other support services.
Ensure availability of office supplies stationery and consumables.
Maintain administrative records files and documentation.

Vendor & Facility Management

Coordinate with external vendors service providers and contractors.
Negotiate vendor contracts and monitor service quality.
Track vendor invoices payments and renewals of agreements.
Ensure timely maintenance of office equipment and assets.

Procurement & Asset Management

Manage procurement of office supplies and equipment.
Maintain inventory records and asset registers.
Monitor stock levels and ensure timely replenishment.
Track asset allocation and maintenance schedules.

Travel & Logistics

Arrange domestic and international travel bookings including flights hotels and transportation.
Coordinate logistics for meetings events and business visits.
Manage travel-related documentation and expense records.

Compliance & Documentation

Maintain office-related licenses agreements and records.
Ensure compliance with company policies and administrative procedures.
Prepare administrative reports MIS and expense tracking reports.
Support audits by providing required administrative documentation.

Event & Employee Support

Coordinate office events meetings and employee engagement activities.
Manage conference room bookings and office scheduling requirements.
Assist employees with administrative support and office-related requests.

Required Qualifications

Bachelors degree in Business Administration Commerce or a related field.
Minimum 3 years of experience in Administration or Office Management.
Proficiency in MS Office Suite (Excel Word PowerPoint Outlook).

Required Skills

Strong organizational and multitasking abilities.
Excellent communication and coordination skills.
Vendor management and negotiation skills.
Attention to detail and problem-solving mindset.
Ability to work independently and manage multiple priorities.
Good record-keeping and documentation skills.

Requirements

 Experience in facility management and procurement.
 Exposure to budgeting and expense management.
 Experience working in corporate or manufacturing environments.

Experience Required: 36 Years
Notice Period: Immediate to 30 Days Preferred
Employment Type: Full-Time
Compensation:* As per company standards and candidate experience.

Required Skills:

About the Role We are looking for an experienced Admin Manager to own and drive end-to-end administration and workplace operations for DentalKart. The role will lead facility management vendor governance procurement asset management travel administrative budgets compliance documentation and employee support while ensuring a safe efficient and well-managed workplace. Key Responsibilities Own day-to-day office administration facilities housekeeping security pantry and workplace support services. Manage vendors contractors and service partners; negotiate commercials monitor SLAs resolve escalations and manage renewals/AMCs. Plan and control administrative procurement inventory office supplies assets and equipment; maintain accurate registers and controls. Own admin budgets expense tracking vendor invoices and cost optimisation while ensuring timely approvals and payments. Manage domestic/international travel accommodation transport business visits meetings and related logistics. Maintain licenses agreements contracts records MIS and documentation; support internal/external audits and policy compliance. Lead office events leadership meetings employee engagement logistics and workplace requirements. Identify operational gaps create SOPs/process controls and drive continuous improvement across administration.

Required Education:

Qualifications & SkillsBachelors degree in Business Administration Commerce or a related field.6 years of experience in Administration / Facilities / Office Management preferably in a corporate or fast-paced hands-on experience in facility management procurement vendor management and budget/expense working knowledge of MS Excel and other MS Office tools for MIS tracking and negotiation communication stakeholder manageme

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