Accounts Executive

JOB DESCRIPTION – ACCOUNTS EXECUTIVE

Company Name: Survek Industries Pvt. Ltd.
Department: Accounts & Finance
Designation: Accounts Executive
Reporting To: Finance Director / Management

JOB PURPOSE
Maintain complete financial records Tally inventory PO control production documentation statutory compliance
banking records costing and monthly profitability reports.
1. PRODUCTION SOP & PRODUCTION RECORD CONTROL
• Maintain Production SOP approved formulation and Batch Manufacturing Records.
• Record batch number production date quantity wastage and raw material consumption.
• Compare actual consumption with standard formulation.
• Coordinate with Production Head and complete production entries in Tally.
• Report excess consumption and maintain standard manufacturing cost sheets.
2. STOCK MAINTENANCE IN TALLY
• Maintain Raw Material Packaging Bottles Caps Labels Cartons Finished Goods Housekeeping and Trading
stock.
• Enter inward production consumption finished goods sales outward and transfers.
• Check negative stock daily.
• Match physical stock with Tally and complete monthly reconciliation.
• Report shortages excess damaged stock and differences.
Target: Minimum 98% stock accuracy.
3. PURCHASE ORDER GENERATION & CLOSING
• Generate PO for approved purchases.
• Verify supplier material quantity approved rate GST payment and delivery terms.
• Maintain PO sequence and Open PO Report.
• Match PO with Material Inward and Supplier Invoice.
• Track pending material and close completed POs.
• Prepare weekly Pending PO Report.
4. INVOICE GENERATION
• Generate GST Sales Invoices.
• Verify customer GSTIN product HSN quantity approved rate GST payment terms and PO reference.
• Coordinate with Sales and Dispatch.
• Generate invoice before dispatch.
• Maintain invoice serial and cancellation records.
• Credit/Debit Notes only after approval.
5. PURCHASE ENTRY
• Enter Purchase Bills in Tally within 24 hours of complete document receipt.
• Verify PO Material Inward and Supplier Invoice.
• Check quantity rate GST HSN freight discount and terms.
• Check duplicate bills and maintain Pending Purchase Bill Report.
• Complete PO Material Inward Purchase Invoice matching.
6. BANK STATEMENT & BANK RECONCILIATION
• Review Bank Statements and enter receipts payments charges interest and online transactions.
• Complete Bank Reconciliation and match Tally with actual bank balance.
• Report unknown transactions bounced cheques and failed payments.
• Share daily opening balance collection payments major expenses and closing balance.
• Resolve unidentified transactions within 48 hours.
7. MONTHLY WORK – PF ESIC TDS & GST
• Prepare and reconcile PF and ESIC data and maintain challan/payment records.
• Check TDS applicability prepare working and coordinate with CA.
• Maintain GST sales/purchase data GSTIN verification and ITC reconciliation.
• Coordinate GSTR-1 and GSTR-3B work.
• Maintain monthly compliance tracker.
• No statutory due date should be missed.
8. PROFIT & LOSS STATEMENT
• Prepare monthly P&L covering sales income and all direct/indirect expenses.
• Calculate Gross Profit Gross Profit % Operating Profit Net Profit and Net Profit %.
• Compare Current Month vs Previous Month and Current Month vs Target.
• Highlight cost increases low-margin products negative cash flow and unusual expenses.
• Present P&L to Directors on or before the 7th of every month.
9. VENDOR OUTSTANDING & PAYMENT PLANNING
• Maintain vendor outstanding and due dates.
• Prepare weekly payment plan based on cash flow.
• Verify bills and approvals before payment.
• Update and reconcile vendor ledgers.
10. PRODUCT COSTING & MARGIN CONTROL
• Maintain costing for all manufactured and newly developed products.
• Include Raw Material Water Packaging Bottle Cap Sticker Carton Labour Electricity Production Loss Transport
and Market Inflation Provision.
• Calculate Manufacturing Cost/Litre Cost/5 Litre Selling Price Gross Profit and Gross Margin %.
• Update costing after major raw material price changes.
11. DAILY ACCOUNTS MIS
Report Sales Invoice Value Purchase Collection Payments Bank Balance Cash Balance Vendor Outstanding
Pending Purchase Entries Open PO Pending Production Entries Stock Differences and Major Accounts Issues.
12. MONTHLY MANAGEMENT MIS
Submit Sales Report Purchase Report P&L Vendor Outstanding Bank Reconciliation Stock Reconciliation Product
Costing Expense Analysis GST/TDS/PF/ESIC Status Open PO Pending Purchase Entry and Cash Flow Summary.

KEY RESULT INDICATORS (KRI)
1. Production SOP & Batch Records – 100% batches documented and entered.
2. Tally Stock Accuracy – Minimum 98% physical vs Tally match.
3. Negative Stock – Zero unresolved negative stock beyond 24 hours.
4. PO Control – 100% approved purchases supported by PO wherever applicable.
5. PO Closure – Minimum 95% completed POs closed within 3 working days after receipt and bill matching.
6. Invoice Accuracy – Minimum 99.5%.
7. Purchase Entry – 100% within 24 hours of complete document receipt.
8. Three-Way Matching – 100% PO Material Inward Supplier Invoice verification.
9. Bank Reconciliation – 100% monthly completion; unknown transactions resolved within 48 hours.
10. PF ESIC TDS & GST – 100% on-time work; zero avoidable late fees or penalties.
11. Monthly P&L – Submitted on or before the 7th of every month.
12. Product Costing – 100% active product cost sheets maintained and revised after major price changes.
13. Daily MIS – 100% working-day submission.
14. Monthly MIS – 100% complete submission as per closing calendar.
15. Documentation Traceability – 100% Purchase ® Stock ® Production ® Finished Goods ® Invoice ® Bank ®
Profit traceability.
16. Accounting Entry Accuracy – Minimum 99%.
17. Vendor Ledger Reconciliation – 100% key vendor ledgers reviewed monthly.
18. Critical Issue Escalation – Stock bank compliance costing or accounting differences reported within 1 working
day.

CORE EXPECTATION
PURCHASE ® STOCK ® PRODUCTION ® FINISHED GOODS ® INVOICE ® BANK ® PROFIT
Every rupee every litre every purchase order and every stock movement must be traceable in the company's
accounting and reporting system.

Required Skills:

Tally Prime Tally erp Accounting financial accounting Bank Reconciliation (BRS) Inventory accounting Purchase Entry Sales invoice GST TDS Account Payable account receivable / payable