Account Payable Specialist

Accounts Payable Specialist

The Company:

Cognex is the global leader in the dynamic and rapidly growing field of machine vision generating annual revenue of $1 billion. We are a financially strong international organization with a culture that combines the energy and creativity of a startup with the stability of an established company.

Our employees proudly known as Cognoids take their work seriouslybut never themselves. Our Work Hard Play Hard Move Fast culture celebrates innovation perseverance and results in a fun and rewarding environment. At Cognex we value in-person collaboration and teamwork fostering an environment where ideas thrive and careers grow.

The Role:

The Accounts Payable Specialist is responsible for performing daily invoice processing vendor support and payment activities for assigned regions. This role focuses on accurate data entry timely processing and effective communication with vendors and internal teams. The position follows established procedures and supports the overall ProcuretoPay (P2P) process.

Essential Functions:

Global Invoice Processing (PO & NonPO)

Manage daily AP operations for U.S. and European entities ensuring accurate and timely processing of PO and nonPO invoices.

Perform detailed 3way match validations (PO goods receipt invoice) and coordinate with Procurement Receiving and business teams to resolve discrepancies.

Process nonPO invoices (e.g. utilities rent legal professional services) ensuring appropriate approvals cost center assignment and documentation.

Verify required documentation is attached before processing.

Maintain accurate global vendor master data including EU bank details (IBAN SWIFT/BIC) and U.S. ACH/wire validations.

Global Payment Execution

Manage and execute scheduled payment runs for U.S. and European entities ensuring proper payment methods based on region (ACH SEPA manual wires)

Verify payment approvals bank instructions and foreign currency transactions when needed.

Monitor and resolve payment failures returned payments and reissue requests across varying regional banking systems.

Vendor Management Issue Resolution & Stakeholder Support

Serve as the escalation point for complex invoices vendor tax and payment issues across regions.

• Collaborate with vendors across time zones to resolve discrepancies credits missing documentation or invoice disputes.
• Ensure accurate vendor setup and maintenance including W9/W8 management and banking verification.

Month End Close and Reporting Responsibilities

• Perform month-end AP close for U.S. and EU entities including posting accruals reconciling GR/IR clearing open items ensuring proper cutoff and validating VAT/tax codes for compliance.
• Complete monthly AP reconciliations by matching supplier statements resolving differences with the AP subledger reconciling AP balance sheet accounts and reviewing aging to follow up on overdue or exception items.
• Support audits by providing reconciliations documentation and samples ensuring compliance with U.S. GAAP SOX controls and EU standards and resolving recurring close issues like unmatched POs delayed receipts and late approvals.

Knowledge Skills and Abilities:

Core Competencies

Global Mindset: Understands regional differences and can operate effectively across markets.

Operational Excellence: Ensures accuracy timeliness controls and highquality service delivery while managing high-volume invoice processing

Problem Solving: Resolves complex invoices tax system and payment challenges independently.

Customer Focus: Provides strong vendor and stakeholder support across multiple time zones.

Collaboration: Works effectively with crossfunctional and crossregional teams.

Technical Aptitude: Quickly adapts to systems automation tools and global P2P technologies.

Qualifications:

Required

• B.S. degree in Finance-related field

• 3 years of progressive Accounts Payable experience preferably in a shared services or global delivery model.
• Strong understanding of P2P processes 3way match purchasing policies and invoice controls.
• Experience with enterprise ERP (e.g. SAP SAP Concur Levelpath Workday Service Now).
• High attention to detail analytical mindset and strong problem-solving skills.
• Demonstrated ability to work in tight corporate deadlines and fast paced environment.
• Ability to work independently and communicate with all levels of the organization and customers.

Location:

Onsite Noida India