Workplace Experience Coordinator

The Workplace Experience Coordinator plays a key role in delivering a highquality welcoming and seamless workplace experience for employees and visitors within an international organisation operating across multiple office locations in Europe.

Acting as the first point of contact for the local office the role ensures daily space readiness supports employee engagement and events and proactively coordinates facilities and operational needs. Working closely with the Regional Workplace Experience Manager regional stakeholders building management and vendors this position contributes to a consistent highstandard workplace experience while responding to local office needs.

Front of House & Employee Experience

• Serve as the first point of contact for employees visitors vendors and external partners ensuring a professional and welcoming experience at all times
• Support a customercentric workplace culture aligned with companywide Workplace Experience standards 

Workplace Operations & Facilities Coordination

• Ensure daily space readiness across all office areas including openplan spaces meeting rooms reception kitchens and shared facilities.
• Coordinate meeting room bookings internal events and daytoday office activities.
• Liaise with building management and service providers to report track and resolve facilities and maintenance issues.
• Maintain workplace standards and support compliance with health safety and security procedures in line with both local and regional guidelines.

Vendor Asset & Supply Management

• Coordinate orders for office supplies catering coffee beverages and workplace services.
• Support vendor onboarding manage purchase orders and maintain accurate records of supplier contracts office assets and inventory levels.
• Manage incoming and outgoing mail and courier shipments.
• Oversee office keys access badges/ID passes and car parking access where applicable.

Events & Engagement Support

• Support the organisation of internal events and meetings including logistics room bookings catering and onsite coordination.
• Contribute to regional and local workplace initiatives such as sustainability wellbeing and employee engagement projects.

Administrative & Project Support

• Provide administrative support to the Workplace Experience team and local leadership.
• Maintain workplace documentation tracking tools and operational records contributing to regional reporting where required.

Qualifications :

Essential:

• Fluent in French  fluent English required
• Minimum 1-2 years of experience in office coordination hospitality administration or workplace services
• Highly organized with strong attention to detail and a proactive approach
• Proficient in Microsoft Office Suite
• Excellent communication and interpersonal skills also collaborating with C-level 
• Ability to manage multiple priorities and coordinate across teams

Desirable:

• Experience in a similar role within the software or IT industry

Remote Work :

No

Employment Type :

Full-time