HR Generalist & Office Manager
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Job Summary
Our Copenhagen office is looking for a structured hands-on and tech-curious HR Generalist & Office Manager to help shape how our workplace runs day to day. The role blends people operations and processes with office management and will give you space to modernize how we work through AI and digital tools across the employee lifecycle.
Youll keep our People practices compliant efficient and employee-focused while working closely with managers employees and cross-Scandinavian colleagues to bring smarter AI-supported ways of working into everyday life at the office. If you enjoy both the operational and administrative sides of HR and are curious about how AI can support people processes this role could be a good match for you.
You will work on-site at least 4 days a week. Your direct manager is based in Oslo and you will have a dotted line to the Managing Director in Denmark.
Key Responsibilities - People & Culture Operations & Compliance
Support the day-to-day HR operations across the full employee lifecycle
Provide HR guidance and legal support in accordance with Danish labor law and regulations
Support local managers and employees on day-to-day people-related questions from employee relations and performance to adapting to new ways of working tools and organizational change
Ensure employment contracts and People policies are compliant and up to date and maintain accurate employee documentation organizational data
Drive benefits compensation performance management salary payment and review cycles
Act as super user for HR systems
Identify and pilot AI tools to streamline People and office workflows
Champion data quality privacy and compliant use of AI in line with GDPR and Danish labor law
Manage recruitment processes end-to-end: screening interviews assessments reference checks leveraging AI-supported sourcing and screening tools where they add value
Own on and off-boarding and the employee lifecycle processes
Collaborate cross-Scandinavian on shared People & Culture initiatives and process improvements
Key Responsibilities - Office Management
Ensure the office runs smoothly and maintains a productive and welcoming workplace environment.
Oversee daily office operations and administrative routines and manage office supplies vendors and facilities coordination
Maintain office equipment and coordinate repairs or maintenance
Help prepare internal conferences team gatherings and the like
Monitor safety procedures and workplace compliance
Who You Are
You are a proactive organized HR professional who enjoys working operationally and collaboratively juggling multiple processes while creating structure and clarity. You are structured detail-oriented and service-minded with the integrity to handle sensitive information discreetly. A strong communicator you build trust across teams and locations take ownership of your work and drive projects independently from start to finish. You are curious about technology and actively look for ways to use AI to streamline People operations so the team can spend less time on process and more time on people.
Qualifications & Experience
2-3 years of experience in an HR Generalist or HR Operations role
Strong knowledge of Danish labor law and HR compliance and experience working with unions and employee relations
Hands-on experience with HR systems and payroll processes and comfort working with digital tools automation and AI assistants (e.g. Claude Copilot) in a professional setting
A genuine interest in exploring how AI can improve HR and office operations no formal tech background required but a willingness to experiment learn and share findings
Strong administrative and organizational skills
Fluent in Danish and English both written and spoken
About Formpipe
At Formpipe we offer an attractive compensation package including pension and health insurance along with a healthy worklife balance. Our office environment supports both wellbeing and community.
We believe work should be both meaningful and enjoyable. You can expect an informal and friendly atmosphere a flat organizational structure and strong opportunities for both personal and professional development. If youre looking for a workplace where you can grow contribute and feel part of something - Formpipe might be the right fit for you.
As of December 2025 Formpipe in Sweden and Denmark and Sikri in Norway have strategically partnered to deliver efficient transparent and secure solutions for the public sector.
Formpipe is an innovative software company developing solutions that make a real difference for our customers and for society. At Formpipe our mission is to unlock the potential of data and help organizations stay ahead in a rapidly evolving world. We thrive on teamwork while valuing each individuals unique perspective and strengths. Empowerment through trust and collaboration is more than a principle for us its the foundation of how we grow innovate and succeed together
