Analyst Vendor Services

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Duties & responsibilities

What this job involves and what the senior analyst will perform:

Procurement Operations & Request Management

Process procurement requests accurately and timely for managed clients and internal accounts

Execute routine procurement and finance-related tasks under moderate supervision

Assist and coordinate sourcing initiatives and vendor onboarding processes

Maintain accurate records and documentation of all procurement activities

Support ad-hoc procurement activities and projects

Data and Compliance Management

Update and maintain supplier and contract information in procurement systems

Ensure data accuracy for reporting outputs and maintain Productivity Tracker

Support data improvement initiatives

Monitor and maintain supplier pre-qualification and compliance standards to ensure it meets internal requirements and regulatory standards

Stakeholder Communication

Build and maintain professional relationships with internal teams clients and vendors

Communicate effectively on routine procurement matters within the team

Provide clear information and explanations to reach agreement on standard issues

Escalate priority issues to senior personnel when necessary

Operational Support

Evaluate processes identify problems and suggest improvements to enhance operational efficiency

Address routine issues requiring interpretation or deviation from standard procedures

Support special projects and initiatives across Procurement teams

Performance objectives

Personal Effectiveness:

Set and achieve performance targets with direct supervisor guidance and monitor own progress regularly

Process procurement requests accurately on time and within service level agreements

Complete assigned tasks and projects with regular supervisor consultation

Decision Making:

Resolve routine problems independently and escalate non-routine matters to supervisor promptly

Submit process improvement suggestions and implement approved solutions after consulting with direct supervisor

Make appropriate adjustments to work methods for routine operational issues

Relationship Building:

Conduct open collaborative relations with superiors peers and clients while maintaining positive stakeholder satisfaction

Gain respect of JLL personnel and clients through professional conduct

Coordinate effectively with multiple stakeholders across diverse procurement activities to support team objectives

Communication:

Respond to stakeholder communications promptly and resolve routine inquiries with minimal escalation

Provide clear explanations and information to reach agreement on standard issues

Demonstrate strong listening skills analytical thinking and problem-solving abilities when communicating with subject matter experts

Key skills

• Practical knowledge of procurement systems
• Relevant work experience in customer support procurement or administrative roles handling service requests
• Ability to execute routine procurement tasks under moderate supervision resolve standard problems and escalate non-routine issues appropriately
• Strong attention to detail with ability to manage multiple priorities and meet deadlines accurately
• Effective written and oral communication and relationship-building skills with internal teams clients and vendors
• Self-management capability with willingness to seek supervisor guidance when needed
• Proficient in MS Office skills skilled in MS Excel analytical and reporting skills

Sounds like you To apply you need to have:

• Bachelors degree with relevant experience in procurement services vendor management contract administration or client-facing support roles are highly regarded
• Good written and verbal communication skills with the ability to communicate effectively at all levels within the organization; explains procurement practices and policies clearly
• Demonstrated experience working in multi-disciplinary team environments with the ability to build strong relationships both internally and externally
• Proven track record of managing and prioritizing multiple projects with competing timelines while demonstrating urgency in completing objectives on time
• Flexible attitude detail-oriented approach and ability to work effectively both independently and as a team player

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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