Turnaround Accounts Payable Accounting Administrator (Temporary)

The Temporary Accounts Payable (AP) / Accounting Administrator supports the accounting team during turnaround activities by performing high-volume data entry and timesheet verification. This role is responsible for ensuring accurate and timely entry of financial transactions while maintaining organized records and supporting the overall efficiency of data entry for the Turnaround.

Major Responsibilities

High-Volume Data Entry Accurately enter invoices timesheets receipts and financial data into the accounting system (e.g. SAP) in a timely manner during turnaround periods

Invoice Processing Support Review and verify vendor invoices/timesheets ensuring correct coding and alignment with purchase orders and approvals

Three-Way Matching Assist with matching purchase orders goods receipts and invoices to support accurate payment processing

Vendor File Maintenance Update and maintain vendor information ensuring data integrity within the system

Time Entry Support Ensure accurate time entry and tracking daily cost estimates

Document Management Maintain organized electronic and/or paper filing systems for invoices and supporting documentation for audit and compliance purposes

Issue Resolution Support the accounting team in identifying and flagging discrepancies duplicate invoices or missing information

General Administrative Support Provide administrative assistance to the accounting and procurement teams as required during turnaround activities

Compliance Ensure all transactions are processed in accordance with company policies procedures and internal controls

Qualifications & Experience

Post-secondary education in Accounting Business Administration or related field (or equivalent experience)

Previous data entry administrative or accounts payable experience preferred

Experience with ERP systems (SAP preferred) and Microsoft Excel

Strong attention to detail and accuracy particularly in high-volume environments

Ability to manage repetitive tasks efficiently while meeting tight deadlines

Strong organizational and time management skills

Position Scope / Additional Details

Highschool Diploma/GED or Equivalent

Temporary position supporting turnaround activities

Role is primarily focused on data entry and transactional processing

May involve extended hours or increased workload during peak turnaround periods

Limited decision-making authority; work is performed under supervision

FMLA:

Polygraph Protection Act

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