Senior Executive Assistant to the CEO

Senior Executive Assistant to the CEO
FFUN Group
Permanent Full-Time

Have you ever color-coded a calendar for fun

Do you get a strange sense of satisfaction from turning chaos into order catching things before anyone else notices them and somehow knowing what needs to happen before anyone asks Were looking for the person who can keep up with a CEO who moves at the speed of a double espresso and a company thats growing faster than we can hang new signs on buildings.

As our Senior Executive Assistant youll be the organizer problem-solver gatekeeper and professional chaos coordinator behind the scenes. Youll help keep priorities moving calendars aligned projects on track and the executive office running smoothly.

If youre organized enough to pack for a week-long trip in ten minutes can juggle twenty priorities without breaking a sweat and secretly enjoy checking things off a list we should probably talk.

What youll be doing:

• Own and manage the CEOs calendar inbox travel expenses contacts and daily priorities ensuring time is allocated effectively and strategically.
• Act as a gatekeeper and trusted partner to the CEO by screening prioritizing and responding to requests while ensuring critical matters receive timely attention.
• Prepare draft and coordinate executive communications presentations reports agendas briefing notes correspondence and meeting materials.
• Track and drive follow-through on executive commitments strategic initiatives action items deadlines and leadership priorities.
• Anticipate needs identify potential issues before they arise and proactively implement solutions to keep priorities moving forward.
• Research gather organize and summarize information to support decision-making business planning special projects and confidential assignments.
• Serve as a key liaison between the CEO executive leadership team business units vendors partners and external stakeholders.
• Coordinate leadership meetings executive rhythms company initiatives and special projects while ensuring clear communication and accountability.
• Plan and execute corporate events leadership meetings conferences customer events employee recognition programs and other strategic initiatives.
• Manage all event logistics including scheduling vendor coordination communications materials budgets and post-event follow-up.
• Own reputation management activities including customer escalations online reviews and other matters requiring executive visibility and resolution.
• Coordinate the development and distribution of presentations branded materials internal communications and executive-level content.
• Maintain and continuously improve systems processes templates records and administrative standards to support organizational efficiency.
• Support personal and business-related administrative matters for the CEO with professionalism discretion and confidentiality.
• Safeguard confidential business financial legal employee and strategic information with the highest level of integrity and discretion.

What were looking for:

• Minimum 5 years of experience in an Executive Assistant Senior Administrative Assistant or similar role supporting a CEO President Owner or senior executive.
• Experience coordinating executive calendars meetings travel communications events and senior-level priorities.
• High proficiency in Microsoft Office Suite including Outlook Excel Word PowerPoint SharePoint and Teams.
• Experience with AI tools and productivity platforms would be considered an asset.
• Strong business acumen with the ability to understand executive priorities confidentiality urgency and organizational impact.
• Excellent organizational and time management skills with the ability to manage competing priorities shifting deadlines and confidential matters with accuracy and professionalism.
• Strong written and verbal communication skills including the ability to prepare polished correspondence presentations meeting materials briefing notes and follow-up communications.
• High attention to detail sound judgment initiative and the ability to work independently with minimal direction.
• Professional team-oriented approach with strong emotional intelligence and the ability to build trust across all levels of the organization.
• Commitment to confidentiality discretion integrity and protecting sensitive business employee financial and strategic information.
• Ability to travel as needed.

Why FFUN:

• Wages: Bring the right experience attitude and talent and well bring a compensation package that reflects it. Were looking for the right person not the lowest cost.
• Extras: You find yourself enjoying some pretty cool extras. Think events experiences tickets connections and opportunities that tend to come with being the CEOs right hand. We cant guarantee youll become famous but youll definitely have some stories to tell.
• Group Retirement Savings Plan: Employer-Employee matched contributions because we care about your future financial security
• Employee Discounts: Get excited with exclusive discounts not just on vehicles but also on service repairs and parts and merchandise.
• Training & DevelopmentBuckle up for an exciting ride! Joining us is like stepping onto a rocket ship of learning opportunities in a turbo-charged industry.
• Corporate Gym Membership Rates -Get your fitness on with corporate gym membership rates that wont break the bank. Flex those muscles both at work and at the gym.
• Health & DentalStay healthy and smile bright with our comprehensive health and dental plans. Weve got you covered inside and out.
• Giving Back From Hospital Foundations to local sports teams we want everyone to have a little more FFUN in their lives.

What its really like to work here.

TheFFUN Group isCanadas fastest growing motor and recreational group retailer with nearly 25 locations throughout Saskatchewan Manitoba and Ontario. We bring FFUN to life and are fuelled by amazing people representing all of your favourite brands of automotive and recreational vehicles.

At FFUN we recognize that life is short and that it goes by in the blink of an eye. We can help people make the most of their lives by having fun at any age. We offer great career opportunities excellent pay programs terrific benefits corporate support training and an amazing culture defined by our core values: Driven to Grow Team Player FFUN Attitude and Down to Earth

Ready to Join Us

If this sounds like the opportunity youve been waiting for wed love to meet you! Our application process is quick and easyjust a few clicks!

At FFUN Group were committed to providing a barrier-free unbiased and equitable hiring experience. If you require accommodations please contact our recruitment team at.

#INDH

Required Experience:

IC