Senior Administrator

• Location: Kamloops BC (this is an in-office position)
• Job Status: Full Time Permanent
• Compensation: $60000-$70000
• Retirement Savings: Pension matching program of 4%
• Benefits: Full extended medical benefits for you and your dependents/family - includes dental pharmaceutical paramedical vision care life insurance disability insurance health spending account and more
• Schedule: Monday-Friday 8:00am - 4:30pm
• Scholarship Program:Access to post secondary scholarships for eligible family members
• The stability of a 100 year old company and the spirit of an innovative and entrepreneurial organization
• We promote from within! A career with a growing company.

As advocates of equal opportunity we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Portland Canal Transportation Limited Partnership.

In Business since 1919 and still growing Arrow is a leader in bulk commodity hauling reload operations freight management logistics consulting and technology with operations throughout Canada and the U.S.

We are looking for a Senior Administrator to join our Portable Wood Processing South team and become part of our Arrow family in Kamloops BC.

Reporting to and working closely with the Division Manager the Senior Administrators principal role is to update create review audit analyze and optimize all financial processes documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures that all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division. This role ensures processes are followed and items completed in Arrows various software applications on an ongoing basis and as per accounting cycle deadlines. The Senior Administrator may also be responsible for reception office managementand general office duties.

• Ensure all information pertaining toRevenue is accurately created inappropriate software is regularly updated and reviewed for accuracy and is regularly audited and reconciled
• Ensure all informationpertaining toPayablesareaudited andreflected accurately
• Perform comprehensive reconciliations of accounts including insurance claims pension health & welfare lease operator advancements and holdbacks Union dues and stumpage
• In conjunction with the Division Manager ensure that documented Incident claims are enteredintoappropriate software and managed
• Code total batch enter verify and reconcile transactions such as accounts payable receivable payroll purchase orders invoices and petty cash transactions in the appropriate computer systems
• Calculate prepare and issue documents related to accounts such as bills invoices inventory reports account statements lease operator statements and other financial statements using computerized and manual systems
• Prepare analysis and/or reports as required by division internal and/or external customers
• Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable)
• Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation
• Order office supplies service office equipment and arrange for servicing
• Provide internal and external Customer Service excellence
• Perform clerical duties such as word processing maintaining filing and record systems emailing and photocopying
• Process incoming and outgoing mail
• Respond to telephone in person or electronic enquiries or forward to appropriate person
• Provide general information to clients and the public
• May be asked to get involved in operations administration and lower-level operating duties when required by the Manager
• Ensure full compliance with safetypoliciesand procedures. When applicableidentify hazards and bring potential safety compliance gaps to the attention of Senior Management
• Comply withall rules and regulationsprotocolsand established metrics
• Other duties as assigned by the Manager

The following are specific toTruckingDivisions:

• Ensure all information pertaining to payables including lease operator statements TMT information and regular Teamsters payments are audited and reflected accurately
• Responsible for fuel card allocation and timely tracking of fuel usage
• Quarterly WCB tracking for lease operators
• Accurate tracking of truckutilization

The following are specific to Forestry Divisions:

• Ensure that all load tickets from the scales are accurately reflected in the respective system and balanced regularly with the suppliers

• Ensure all information pertaining to payables including semi-monthly log and/or hog supply payments are audited and reflected accurately

• Responsible for fuel card allocation and timely tracking of fuel usage

• Accurate tracking of projects/shipments pertaining to FES

• Accurate tracking and reporting of all stumpage transactions & balancing of MOF accounts

• PEFC documentation tracking preparation and participation in annual audits and certification process

• Grade 12 and progressive experience 4-6 years or post-secondary certificate or diploma program and basic experience 1-3 years
• Full accounting cycle experience including accounts payable accounts receivable payroll month-end and year-end processes
• Understanding forestry terminology and processes with governing bodies such as PEFC and MOF
• Excellent alphanumeric keyboarding skills
• Proficient in Microsoft Excel and ability to quickly learn new custom applicationsOffice 365etc.
• Strong concern for the accuracy and quality of work
• ExceptionalInternal and external customer service skills
• Problemsolving abilityand proveninitiative
• Strong safety mindset
• Needs to be responsibleaccountableand dependable
• Demonstratesstrong communicationskills both verbally and written
• Strong work ethic and positive team attitude
• Highly flexible with solid interpersonal skills that allow one to work effectively in a diverse working environment
• Ethics and Integrity
• Organizational skills and keen attention to detail
• Professional appearance/demeanor whether in person via email or on the telephone
• Embody Arrows core values: Safety Quality Integrity Responsibility Teamwork and Fun!

Arrow has been recognized as a Top Fleet Employer of Distinction a SmartWay Transport Partner a BCTA Clean Carrier a BC Hydro Clean Energy Champion and as a Carrier of Excellence in Womens Leadership.