Scheduling Attendance Coordinator Full Time Halton Hills

Job Description

Scheduling and Attendance Coordinator Halton hills

Reporting to the Operations Manager the Scheduling and Attendance Coordinator is responsible for maintaining work schedules tracking time and attendance for all scheduled employees at a LTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the addition the role may provide administrative support for the Operations Manager and/or Clinical Leadership.

Key Responsibilities:

• Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
• Manage all vacant schedules due to employee absences including unplanned absences vacation requests LOAs and termination.
• Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
• Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
• Assists with leave administration activities including completing forms challenging claims and liaising with WCB.
• Assist with new resident administration processes such as entering residents into PCC creating clinical charts liaising with families and community.
• Order receive distribute and store nursing supplies.
• Investigate Health and Safety incidents and administer incident reports.
• Conduct Joint Health and Safety meetings record and post meeting minutes and track corrective actions to closure.
• Provides administrative coordination and communication support to Operations Manager and other LTC facility leadership as required and additional duties as per administrative needs.
• Acts as a strategic resource and/or member of the bargaining committee representing the employer
• Member of the labour management committee representing the employer
  

Qualifications:

• Post-secondary diploma/certificate in office or business administration bookkeeping accounting or equivalent work experience managing employee time and attendance.
• Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
• Ability to work in a fast-paced environment with changing priorities have exceptional time management skills and to perform well under pressure with tight deadlines.
• Demonstrates technical knowledge and experience working with Workday PointClickCare or cloud-based software preferred.
• Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
• Knowledge and experience with office and computer equipment. Demonstrates proficiency in Microsoft Office Suite (Word Advanced Excel Outlook PowerPoint Teams).
• Working knowledge of HR payroll scheduling; interpretation and application of collective agreement provisions.
• Strong data analytics with high attention to detail; critical thinker.
• Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.
• Knowledge of Occupational Health & Safety practices principles and legislation.

Time Type:

At Extendicarewevespent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare you become part of a compassionate mission-driven team committed to creating a safe supportive and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills experience education and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer acomprehensive suite of benefitsdesigned to support your health financial well-being and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We mayuse artificial intelligence (AI) toolsto support certain stages of the recruitment process such as reviewing applications analyzing resumes or assessing candidate responses. These tools assist our recruitment team butdo notreplace human judgment every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. Ifyou wouldlike more information about how your data is processed please contact us.

Extendicare is committed to fostering an accessible inclusive and equitable hiring process. We gladly accommodate the needs of applicants throughout all stages of recruitment and selection upon request.