Sales Support – Bid Board Coordinator

Bid Board CoordinatorJob DescriptionSeeking a Bid Board Coordinator to help support our sales & estimating team in our Ottawa office. The selected individual needs to have a keen eye for detail as they will be required to ensure that bids are accurate complete and consistent. They will review all bid documentation check for omissions inconsistencies or addendums and ensure that the bid follows the clients specifications and guidelines. The bid Board Coordinator is the first point of contact for many of our customers and must ensure their requests are entered in an accurate and timely and ResponsibilitiesIntakes all RFQs (request for quote) from the estimating inbox in a timely and efficient matter to ensure customer deadlines are metPrepare and enter new bids into project management softwareAccepts and updates all addendums and changes in scope from our client and is proficient in the systems these are sent through (One Drive Dropbox Procore etc.)Collects and digitally files all documents and communication in order for sales to quote customers accurately and efficientlyCommunicates (written and oral) with all levels of management sales and customersRedirect requests unrelated to tenders/bids/RFQsOccasionally print and distribute mechanical drawingsOther duties as assigned by managementRequirementsNote: this is not a work from home or remote School diploma and 1 years of experience in an administrative support roleMechanical aptitude an assetStrong written and verbal communication skillsStrong computer background including experience with Word Excel Outlook and PDF readersIndependent self-motivated able to take the initiative to improve the role and related processesDemonstrated reliability professionalism ability to work with minimal supervisionExcellent organizational skills and the ability to juggle multiple priorities and interruptions while meeting deadlines in a fast-paced environment