Sales Administrator

The Sales Administrator is a junior cross-functional role that supports the end-to-end sales lifecycle from early client engagement through quoting order coordination and internal execution.

Working within the Defense and Space sales team this role collaborates closely with Marketing Purchasing Finance and Operations to help keep opportunities progressing maintain alignment across teams and ensure client commitments are delivered effectively. This position provides a high-exposure entry point into sales partnerships and operational support.

• Support client engagements including onsite meetings partner sessions and internal reviews.
• Prepare client-facing materials briefing notes presentations and supporting documentation.
• Track follow-up actions key deliverables and next steps to support sales opportunities.
• Prepare entry-level quotes and support Account Managers and Inside Sales Representatives with deal execution.
• Coordinate inputs from sales vendors and operations to ensure quote accuracy and completeness.
• Maintain proposal pricing and sales documentation ensuring effective version control.
• Support proposal and bid responses including RFPs RFQs and RFIs.
• Coordinate stakeholder contributions format submissions and monitor proposal timelines.
• Schedule and coordinate internal and external meetings involving multiple stakeholders.
• Prepare meeting agendas and ensure meetings are organized and productive.
• Draft proofread and format communications reports presentations and other business documents.
• Support sales enablement activities including materials development tools administration and internal learning sessions.
• Assist with team meetings quarterly business reviews and sales-related events.
• Support purchasing activities including purchase order creation order tracking and vendor follow-up.
• Coordinate with Purchasing to communicate order timelines and status updates.
• Maintain accurate information within CRM systems including opportunities activities and account records.
• Support reporting related to sales pipeline activity orders and performance metrics.
• Ensure consistency and accuracy of information across CRM and ERP platforms.
• Collaborate with Sales Marketing Partnerships and Operations teams on cross-functional initiatives.
• Support marketing campaigns partner activities and process improvement efforts.
• Perform other duties as assigned.

• 1 to 3 years of experience in a sales support administrative coordinator or related role.
• Experience supporting sales procurement operations or customer-facing teams is considered an asset.
• Exposure to proposal development and structured business processes is considered an asset.
• Strong organizational and time management skills.
• High attention to detail with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work effectively in a fast-paced and evolving environment.
• Proficiency with Microsoft 365 including Excel PowerPoint and Outlook.
• Experience with CRM platforms such as Salesforce or HubSpot is considered an asset.
• Experience with ERP platforms such as NetSuite or similar systems is considered an asset.

• Reliability Status security clearance is required.
• Ability to work in a hybrid work environment based in Ottawa Ontario.
• Demonstrated ability to analyze problems develop practical solutions and implement them independently.
• Commitment to maintaining accurate records reporting and operational processes.
• Adherence to all health safety and workplace policies and procedures.

Compensation will be aligned with the successful candidates qualifications skills experience and internal compensation guidelines.

We have 1 position available