Research Project Coordinator Dentistry

Location - This role is hybrid with a mix of remote and in-person work. Work primarily takes place at North Campus Edmonton.

The School of Dentistry is expanding its research enterpriseand were looking for a highly organized proactive Research Project Coordinator to help drive our growing portfolio of research programs grants and trainee initiatives.

In this role youll support faculty trainees and research units by coordinating project planning funding acquisition ethics compliance data governance and full lifecycle management of research studies. Youll also manage internal grants adjudication committees research events and departmental reporting that showcases our impact.

If you thrive in a fastpaced academic environment enjoy supporting multidisciplinary teams and have a talent for turning complex research workflows into smooth wellmanaged processes this role is for you.

What Youll Do

Research Coordination (70%)

• Identify targeted internal and external funding opportunities and share them with faculty and trainees.
• Support PIs with grant writing editing budget development and full application assembly.
• Ensure compliance with UAPPOL REB/ARISE HIA TriAgency guidelines EDID and Research Data Management (RDM) requirements.
• Track project timelines KPIs publications and research outputs using digital project management tools.
• Liaise with RSO VPRI TriAgency sponsors Alberta Innovates and external partners.
• Coordinate research meetings agendas action items and followups.
• Support knowledge mobilization through seminar series abstracts and research dissemination.

Research Administration (30%)

• Manage internal grants endowments seed funding programs and applicant intake.
• Coordinate adjudication committees scoring rubrics reviewer logistics and award notifications.
• Support departmental research committees with agendas minutes and governance documentation.
• Deliver onboarding for new investigators and connect them to U of A research resources.
• Maintain databases of grants awards publications and trainee participation for accreditation and annual reporting.
• Coordinate research events symposiums workshops and guest speaker sessions.
• Create and maintain research web content and collaborate with FoMD Communications on newsletters and public engagement.

What You Bring

• Education & Experience
  • A Bachelors degree in a relevant scientific health or research administration field is required. A Masters degree is desirable and an equivalent combination of education and progressive experience will be considered.
  • 35 years of progressive experience in academic research administration or project coordination.

Technical Skills

• Strong understanding of health sciences research ethics systems (ARISE/REB) HIA and TriAgency mandates (EDID RDM).
• High proficiency with academic databases (PubMed Scopus Web of Science) and research metrics.
• Skilled with Microsoft 365 Google Workspace project management tools (Asana Trello ) and virtual collaboration platforms.
• Ability to synthesize complex data into clear actionable insights.

Project & Communication Skills

• Demonstrated expertise supporting pre and postaward grant processes.
• Exceptional organization and ability to manage multiple deadlines across diverse projects.
• Excellent written and verbal communication skills for grant editing governance documentation and web content.
• Strong interpersonal skills and the ability to work with faculty trainees institutional leaders and external sponsors.

Why Join Us

• Be part of a rapidly growing research ecosystem within the School of Dentistry.
• Work closely with engaged faculty research units and multidisciplinary teams.
• Support meaningful research that advances oral health sciences and trainee development.
• Contribute to highimpact initiatives such as Research Day seminar series and internal funding programs.
• Help shape the future of research administration within FoMD.

Ready to Apply

If youre a detaildriven collaborative research professional who enjoys supporting academic excellence wed love to hear from you.

Application Instructions

Click Apply Now to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers acomprehensive benefits package.