Receptionist

Receptionist

Ottawa ON- Onsite

Regulatory Compliance Requirements

• Requires direct or indirect access to hardware software technology or technical data controlled under the Canadian Export Control List the ITAR or the EAR.

• Requires a positive Controlled Goods assessment as personnel will have direct access to hardware software technology or technical data controlled under the Canadian Controlled Goods Program.

• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Position Summary

We have a current vacancy for a Receptionist who will be responsible for providing a range of administrative services for events taking place in a large collaboration space. Services to be provided include but are not limited to catering boardroom scheduling and visitor management. The Receptionist will be interfacing with various levels across the organization and external customers requiring excellent communication skills.

The Receptionist will also provide reception coverage greet visitors and configure / distribute security badges. Positioned at Front of House the Receptionist shall ensure that all employees and visitors enter the building in accordance with Security Requirements.

Key Areas of Responsibility

• Greet visitors ensure they present valid photo identification sign the Visitors Log distribute appropriate security badge and announce to relevant HOST individual or department;

• Coordinate track validate and monitor visitors access through Visit Management System;

• Distribution of incoming mail;

• Follow company policies and processes and maintain all aspects of electronic filing systems including logging retention and disposal;

• Work with both internal and external tools such as JIRA and SharePoint to manage activities;

• Work closely with Security Team to ensure the highest standard of Security compliance is met;

• Support with on-site event/meeting/training/team building by booking meeting spaces coordinating catering orders facilitating payment and tracking details;

• Manage competing priorities while supporting several initiatives.

Minimum Qualifications

• Prior customer service experience and/ or experience in a similar role

• Strong organizational skills and ability to balance multiple priorities

• Attention to detail

• An interest in working in a fast-paced environment with an opportunity for growth

• Ability to work independently

• Strong communication and interpersonal skills

Preferred Qualifications

• Bilingual English and French

If youre excited about working with Thales but not meeting the requirements for this position we encourage you to join our Talent Community!

Special Position Requirements

Schedule: 8AM-5PM Monday through Friday.

The reference Total Target Compensation (TTC) market range for this position inclusive of annual base salary and the variable compensation target is between Total Target Cash (TTC) $40000 - $45000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employees career path history competencies skills and performance as well as the companys annual salary budget the customers program requirements and the companys internal equity. Thales may offer additional benefits and other compensation depending on circumstances not related to an applicants status protected by local state or federal law.

We use artificial intelligenceenabled tools as part of our recruitment process to support activities such as candidate discovery résumé matching and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions including candidate evaluation selection and disposition are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Why Join Us

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents including the following:

Company paid Extended Health Dental HSA Life AD&D Short-term Disability Cancer Care Program travel insurance Employee Assistance Plan and Well-Being program.

Retirement Savings Plans (RRSP DCPP TFSA) with a company contribution and a match to a DCPP with no vesting period.

Company paid holidays vacation days and paid sick leave.

Voluntary Life AD&D Critical Illness Long-Term Disability.

Employee Discounts on home auto and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.