Receptionist Hybrid Part Time
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Job Summary
Our client is seeking a polished client-focused Receptionist to support a busy front office. This role is ideal for someone who is calm under pressure enjoys variety and can confidently manage phones email inquiries and shifting priorities. Youll support day-to-day office operations assist with basic administrative tasks and help keep information organized and up to date.
This is a hybrid position with a rotating bi-weekly schedule coordinated with another part-time receptionist. Scheduling may adjust periodically based on operational needs.
Typical rotation:
- Week 1: 2 evenings (5:00pm9:00pm) remote Saturday in-office (9:00am5:00pm) approx. 16 hours
- Week 2: 3 evenings (5:00pm9:00pm) remote approx. 12 hours
- Answering phones and emails; responding professionally and routing inquiries appropriately
- Scheduling and managing appointments using office and industry software
- Scanning/copying documents for internal and external use
- Preparing and sharing basic daily/monthly reports (as required)
- Supporting general office coordination (supplies basic troubleshooting keeping things moving)
- Assisting with data entry and database updates
- Supporting listing-related admin tasks (training provided on internal process/tools as needed)
- Other ad hoc administrative requests to support the team
- 2 years of experience in an office/reception or administrative role (industry experience is an asset)
- Strong communication skills (professional phone presence clear written correspondence)
- Comfortable with Microsoft Office (Word Excel) and online systems/databases
- Strong attention to detail and ability to follow processes
- Confident prioritizing multiple tasks in a fast-moving environment
- Reliable proactive and discreet with confidential information
Required Skills:
Qualifications & Skills Mandatory: Previous real estate experience and proficiency with WebForms/TransactionDesk. Minimum 2 years of administrative experience in a fast-paced environment. Proficient in Microsoft Office Suite (Word Excel) and social media platforms (Facebook Instagram LinkedIn). Strong verbal and written communication skills in English. Highly organized detail-oriented and able to manage multiple priorities. Service-oriented professional and positive demeanor. Comfortable learning new systems and technologies. Able to work independently and as part of a team. Thrive under pressure with tight deadlines. Availability: Must be available to work evenings and weekends as needed (not often). Transportation: Must have a valid drivers license and a reliable vehicle.
