Receptionist Coordinator

The Winnipeg Foundation is For Good. Forever. We help people give back to our shared community by connecting generous donors with causes they care about. For Good. We are an endowment-based public foundation so gifts are pooled and invested and the annual earnings are distributed back to the community Forever. Founded in 1921 we are proud to be Canadas first community foundation. Our vision is a Winnipeg where community life flourishes for all.

The Foundation is committed to work/life balance and diversity both within the

organization and in its work with the community.

OurValues

Trust

Generosity

Equity

Transformation

Responsiveness

OurCoreCompetencies

RelationshipBuilding

ManagingHealthyConflict

Adaptability

CriticalThinkingandDecisionMaking

We are currently recruiting for the role of

Receptionist Coordinator - 2 Positions (1: Permanent Full Time & 1: 2 months short term)

The Role:

This position serves as the first point of contact for all visitors to The Winnipeg Foundation. The primary responsibility is to warmly greet guests upon their arrival ensuring they feel welcome and addition this role entails providing comprehensive support to individuals reaching out to The Winnipeg Foundation through various communication channels including phone calls and email inquiries. These individuals may include board members dedicated volunteers representatives of charitable organizations and valued donors and funding partners all of whom require prompt and professional assistance.

Beyond being the friendly face and voice of The Winnipeg Foundation this position also encompasses essential administrative tasks that support the organizations seamless operation. This may involve managing incoming correspondence maintaining organized records and assisting with day-to-day housekeeping duties across different departments as required. The individual in this role will help create a positive and efficient atmosphere foster strong relationships with stakeholders and ensure that all interactions reflect the values and mission of The Winnipeg Foundation.

Core Areas of Responsibilities

Front Desk & Customer Service

• Serve as the first point of contact by professionally greeting and assisting visitors donors and stakeholders

• Manage incoming calls via a multi-line switchboard system including screening transferring and taking messages

• Serve as the primary point of contact for general inquiries (phone email and in person)

Office & Facility Coordination

• Prepare and set up meeting rooms including coordinating catering and materials

• Maintain shared office spaces including kitchen areas (restocking supplies running dishwasher daily)

• Submit and track maintenance requests with landlords and service providers

• Arrange courier services and manage incoming/outgoing deliveries

Mail & Communications Management

• Process incoming mail faxes and general inbox emails ensuring accurate and timely distribution

• Handle outgoing mail including operation and maintenance of the postage meter and coordination with Canada Post

• Execute internal communications by sharing updates and posting notices (e.g. Microsoft Teams)

Administrative & Operational Support

• Handle data entry scanning and electronic file management

• Provide basic troubleshooting support for office equipment (e.g. printers photocopiers) escalating to IT as needed

• Record donor gifts received by mail and prepare daily bank deposits for the Finance team

• Coordinate Foundation initiatives and special projects as required

Team & Organizational Support

• Participate in internal committees and contribute to team initiatives

• Provide general administrative support to staff across the organization

• Perform other related duties as assigned

Education and Experience

• Diploma in office administration or related area

• 1-3 years experience in a bookkeeping or office administration role

• Experience with general computer use in a Windows environment

Skills and Abilities

• Friendly and personable

• Proficient verbal and written communication skills

• Ability to communicate tactfully and with discretion

• Ability to communicate in French is an asset

• Strong customer service skills

• Strong attention to detail

• Proficient in the use of Microsoft Office products including Outlook and Excel

• Proficient in the use of databases

• Strong time management

What We Offer:

• Starting salary in the range of $40418 - $48501

• A comprehensive benefit package including health and dental benefits

• A Health Spending Account

• Access to Consult (Virtual Doctor Service)

• EFAP program available to employees and family members

• Pension program starting at six months of employment

• Vacation starting at three weeks per year

• Eco-pass program (half-cost bus pass)

• Maternity/Parental Leave Top Up

• Professional Development opportunities

Applications including a resume and a cover letter should be submitted by July 10 2026. All applications must be submitted to

Applicants who do not fully satisfy all the essential requirements are nonetheless encouraged to submit their applications for consideration regarding this position. We firmly believe in the potential for diverse perspectives skills and experience to enrich our team and contribute to The Foundations overall success.

The Recruitment Process

As part ofTheFoundations commitment to beingtransparentthefollowingarethestagesof our recruitment process:

• Job posting closes July 10 2026

• Phone screening interview July 2 - 10 2026

• First In-person interview July 6 - 10 2026

• Second In-person interview July 15 2026

• Start date: August 4 2026

During the recruitment process prospective candidates will be expected to provide specific examples of situations where they have demonstrated The Foundations values and core competencies.

The Winnipeg Foundation is committed to an inclusive barrier-free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process please advise if you require accommodation.

Note:

Employment is conditional upon verification of eligibility to work in Canada.

If you would like to discuss an accommodation or have difficulty submitting your application via the portal please email for support.

Required Experience:

IC