Reception and Administrative Support

Reception and Administrative Support

At Salas OBrien we tell our clients that were engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. Thats why were committed to living our values every day: inspiring achieving and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique meaningful and high-impact careerand theyll receive great total rewards along the way.

About Us:

Founded in 1975 Salas OBrien is an employee-owned engineering and professional services firm focused on achieving impact for our clients our team and the world. We know that tomorrows requirements are todays opportunities and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers healthcare science and technology high-rise buildings clean energy education and other building types as well as structural and building sciences infrastructure asset management advanced robotics and more.

Our technical expertise is paired with an exceptional team of business development human resources finance and accounting information technology and marketing professionals all of whom play a key role in bringing our commitments to life every day.

Job Summary:

We are seeking a receptionist with a strong background in customer service and document editing to support our administration team.

In this role you will: serve as the first point of contact for our clients providing friendly professional and efficient service both in person and over the telephone. You will also assist our administration with the preparation of correspondence and reports.

Key Responsibilities

• First point of contact for visitors and clients
• Provides frontline coverage for incoming calls by answering the main line when callers bypass the automated attendant ensuring a professional welcoming and efficient first point of contact.
• Manage front desk operations
• Responsible for all activities related to mail (i.e. collection distribution sorting)
• E-filing project correspondence as required
• Assisting with the preparation of project documentation including project specifications fee letters reports and other documentation
• Ordering office supplies
• Assist with light office upkeep including managing the communal dishwashers (filling and emptying)

Required Skills/Abilities

• 2 - 3 years of industry experience
• Excellent communications skills in English (written and spoken) additional languages an asset
• High proficiency and accuracy in keyboarding/typing
• Demonstrated proficiency with Microsoft Office (Word Excel PowerPoint Teams) with advanced MS Word skills including:
  • Expert use of Styles multilevel lists and section formatting to maintain consistency across large technical documents
  • Ability to create and manage specification templates tables headers/footers and document automation tools
  • Skilled in cross referencing table of contents generation figure/table numbering and document navigation
  • Strong capability in tracking changes redlining and preparing documents for consultant and client review
• Friendly and approachable disposition
• Excellent time management and organizational skills
• Ability to work independently and in a team environment

Preferred Qualifications

• A post-secondary degree or diploma in Office Administration an asset

Location: Toronto Ontario Canada In-office position

Travel: Little to no travel required.

Compensation: Annual salary range: $45000.00 - $55000.00 CAD commensurate with experience.

Vacancy Status: This posting is for a new vacancy.

Equal Opportunity Employment Statement

Salas OBrien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race colour religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state/provincial or local laws. Salas OBrien will accommodate the disability-related needs of applicants as required by law.

Required Experience:

Junior IC