Enter a job title or keyword
Real Estate AssistantCoordinator
Job Location:
Hourly Salary:
Experience Required:
Posted:
25 August 2026 (5 hours ago)
Posted:
Application Deadline:
22 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
This is a remote position.
About The Role
Must be local to the Richmond Hill/Toronto area and able to travel to properties and projects as needed.
This high-performing client-focused real estate agent who is known for professionalism energy and commitment to exceptional service is looking for an enthusiastic Real Estate Assistant/Coordinator to join their growing business. This role offers flexibility a collaborative culture and the opportunity to contribute to a variety of exciting real estate projects. This position is remote with fixed part time hours with the potential to turn full time.
The Real Estate Assistant/Coordinator will provide essential administrative marketing and client service support to ensure smooth day-to-day operations for our busy team. This role requires exceptional organizational skills attention to detail and a passion for delivering outstanding service to both clients and colleagues. The ideal candidate thrives in a fast-paced environment enjoys variety in their work and is comfortable balancing multiple priorities.
Key Responsibilities & Administrative Support
- Manage team calendars schedule appointments and coordinate showings.
- Conduct regular project and client check-ins including monitoring the status of listings and buyers and communicating updates as needed.
- Prepare and process listing documents agreements and offers using WebForms/DocuSign.
- Prepare buyer offers and listing paperwork ensuring all required documentation is accurate and completed on time.
- Upload and maintain accurate property listings on MLS.
- Track and confirm showing appointments following up as needed.
- Maintain and organize client records and transaction files.
- Ensure all paperwork and required documents are properly filed and organized.
- Ensure all required documents are completed accurate and compliant.
- Deliver marketing materials lockboxes housewarming gifts and other items to properties and clients throughout the city as required.
- Communicate regularly with contractors and service providers to coordinate projects follow up on outstanding items and payments and ensure everyone is kept informed and satisfied.
Marketing & Client Engagement
- Arrange and oversee property staging photography videography and other listing preparation services.
- Organize signage installation and removal as needed.
- Assist with the planning and execution of 1-2 annual client appreciation events.
- Knowledge of Hootsuite and Mailchimp is an asset.
Team Collaboration
- Attend team training sessions and meetings as required.
- Proactively identify ways to improve processes and clients experiences.
- Support the Team Leader and team members with ad-hoc tasks and special projects.
Requirements
Qualifications & Skills
- Mandatory: Previous real estate experience and proficiency with WebForms/DocuSign/REALM
- Minimum 2 years of administrative experience in a fast-paced environment.
- Proficient in CRMs such as Follow up Boss Chyme or similar.
- Strong verbal and written communication skills in English.
- Highly organized detail-oriented and able to manage multiple priorities.
- Service-oriented professional and positive demeanor.
- Comfortable learning new systems and technologies.
- Able to work independently and as part of a team.
- Thrive under pressure with tight deadlines.
- Availability: Must be available to work evenings and weekends as needed (not often).
- Transportation: Must have a valid drivers license and vehicle.
- #hiringhp
