Proposal Writer

ABOUT VIVID SOLUTIONS

Vivid Solutions is an innovative software development company dedicated to providing user-centred and cutting-edge technology solutions for our clients in the BC Government sector. We thrive on tackling complex problems and are passionate about helping people and businesses thrive by developing technology solutions that enable them to excel in their respective industries. With over 25 years of experience in the IT industry Vivid Solutions boasts a wealth of knowledge experience and adaptability in an ever-changing technological landscape. Our value-driven and innovation-first mindset cements us as one of the leading custom software teams and drives us to produce top-tier products for our clients.

At Vivid Solutions we believe that a motivated and fulfilled team contributes to our overall success. We offer a unique work experience that balances making a tangible impact with the continuous growth and stability that you seek while our people-first culture fosters professional development and work-life balance. We are headquartered in Victoria BC and to learn more about what we offer please visit

ABOUT THE ROLE

We are seeking a detail-oriented and versatile Proposal Writer to join Vivid Solutions on a contract as-needed basis. Working closely with our executive team and subject matter experts you will lead the development of high-quality responses to RFPs bids and other competitive opportunities across public and private sectors.

This is an on-call engagement as opportunities arise well suited to someone who can work independently flex their availability around submission deadlines and hit the ground running. Beyond individual submissions you will also play a role in strengthening Vivids proposal function more broadly helping us maintain the tools templates and source material that support consistent high-quality proposals over time.

KEY RESPONSIBILITIES

• Proposal Development: Review solicitation documents (RFPs RFQs and similar) to identify requirements evaluation criteria and submission risks; write clear compelling proposal content that directly addresses scoring matrices.
• Stakeholder Collaboration: Interview subject matter experts and internal stakeholders to gather technical operational and business information asking thoughtful questions to uncover what isnt immediately apparent.
• Content Synthesis: Translate complex technical concepts into clear persuasive written responses tailored to evaluator expectations.
• Proposal Process & Materials: Maintain and continuously improve Vivids proposal resources and workflow including source material templates and review processes.
• Quality & Compliance: Identify information gaps coordinate with internal teams to close them and ensure submissions meet formatting compliance and confidentiality requirements.
• Responsible AI Use: Use AI tools appropriately to support research organization and drafting applying strong editorial judgment and sound discretion regarding what information can be entered into AI/LLM tools.

QUALIFICATIONS

• Proven experience in proposal writing grant writing or government procurement responses public sector experience is required.
• Direct experience with public-sector procurement processes government funding programs and writing against scoring matrices.
• Experience working with technical subject matter experts including conducting interviews and extracting information from stakeholders.
• Strong ability to turn incomplete or ambiguous information into clear well-structured written content.
• Comfort with technology and technical conversations you dont need to be technical yourself but should be at ease working alongside a technical team.
• Strong organizational skills with the ability to manage and evolve proposal templates tracking tools and process documentation.
• Ability to work independently in a fast-paced deadline-driven environment with flexibility to accommodate occasional all hands-on deck submission pushes.
• Experience in a related field such as management consulting public policy research technical communications or academic writing (Masters or PhD) is an asset.

YOU WILL

• Be an exceptional listener identifying whats missing asking the right follow-up questions and uncovering what evaluators need to see.
• Bring strong editorial judgment and a keen eye for detail to everything you write.
• Take ownership of Vivids proposal process proactively improving our tools and templates over time.
• Thrive under deadline pressure while maintaining accuracy and quality.
• Use strong communication skills to collaborate effectively with our team whether remote or in person.
• Believe in providing the best experience to our clients and team.

CONTRACT DETAILS

• Independent contractor on-call / as-needed basis with work volume tied to active pursuits.
• Hourly Rate: $40-$60/hour depending on experience expertise and the nature of the work assigned.
• Remote BC work; availability during standard business hours (95 PST) is preferred to support collaboration with flexibility required around submission deadlines.
• Bonus consideration for proposals and submissions that result in contract awards.

DIVERSITY EQUITY & INCLUSION

We are an equal-opportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life. Hiring decisions are made without regard to race colour religion national or ethnic origin sex sexual orientation gender identity or expression age or disability. We hire based on talent and were excited to hear what you will bring to our team!

HOW TO APPLY

To apply please submit a resume and cover letter along with a writing sample if available. We thank all applicants for their interest; however only those candidates selected for interviews will be contacted.

If you dont meet all of our requirements exactly or have taken a non-traditional professional path we still want to hear from you! Use your cover letter to tell us about your unique experience we strive to build a diverse team and recognize that skills are transferable.

Required Experience:

Senior IC