Proposal Specialist

Position Overview

We are looking for a Proposal Specialist to lead Calians bid process from project initiation through contract award for our service addition to proposal coordination responsibilities this role supports proposal development activities ensures compliance with solicitation requirements and contributes to the successful delivery of high-quality proposal submissions. The Proposal Specialist plays a key role in resolving proposal challenges coordinating stakeholder input and maintaining proposal quality under deadline-driven conditions.

Responsibilities

Assists Proposal Coordinators in their proposal development efforts

Mentors and provides training to Proposal Coordinators

Acts as back-up to the Director Proposals / Senior Proposal Manager in assigning proposal development responsibilities

Provides back-up to other team members as needed

Performs audit functions of the opportunities database to ensure records are current and accurate

Proactively advises on compliance risks based on experience and lessons learned

Reviews and interprets RFP and RFI requirements to identify missing or unclear response elements and proactively resolve gaps

Works with subject matter experts to clarify and tailor technical or service content to meet proposal requirements

Resolves formatting document structure and version control issues to ensure professional and compliant submissions

Coordinates inputs from multiple stakeholders and resolves conflicts in messaging tone or content ownership

Addresses time-sensitive challenges by reprioritizing tasks and adjusting internal deadlines to meet submission schedules

Performs other duties as required within the context of the role

Qualifications

Post-secondary education or equivalent experience

Three to five years of experience writing editing and responding to Request for Proposal documents is desirable

Experience handling moderate to high complexity proposal-related challenges involving compliance coordination formatting and content customization

Strong ability to interpret solicitation requirements and support compliant proposal submissions

Excellent collaboration and communication skills with the ability to work effectively with multiple stakeholders

Additional Requirements

Ability to manage competing priorities and work effectively under tight deadlines

Strong attention to detail and organizational skills

Demonstrated ability to mentor and support team members

Commitment to producing accurate professional and compliant proposal documentation

Compensation

$70000 to $85000

Position Type

We have 1 available position for an 18 month contract.