Proposal Coordinator

Position Description:

Proposal Coordinator
Developing high-quality proposals requires time effort strategy and above all effective coordination among an environment characterized by numerous deliverables and tight deadlines the Bid Management Office (Bureau doffre de service BOS) supports business development by coordinating the delivery of proposals for the Greater Montréal business unit. Through an approach that combines flexibility and rigor BOS Proposal Coordinators guide and advise proposal teams on the processes to follow to ensure the delivery of high-quality proposals that meet both CGI and client requirements.
The incumbent will serve as a Proposal Coordinator within the Greater Montréal Bid Management Office team. Their primary responsibility will be to coordinate activities throughout the request for proposal (RFP) response process ensuring compliance with established timelines and processes.
The successful candidate will be responsible for:
-Collaborating with centers of expertise and business developers in the bid qualification and kickoff process
-Organizing proposal kickoff meetings
-Recommending a response structure and coordinating proposal development activities including the creation of MS Project work plans
-Monitoring project plans and progress through regular status meetings
-Obtaining required official documents such as bonding documents insurance certificates and ISO certificates
-Facilitating the reuse of standard text with the support of the Documentation Center
-Contributing to the drafting of selected proposal sections
-Ensuring that proposal teams adhere to CGI standards including:
-Obtaining approvals as required under the Operations Management Framework and the Business Engineering Management Framework (BEMF)
-Securing legal review of the proposed agreement when required
-Ensuring compliance with CGI branding guidelines
-Coordinating editing translation and desktop publishing activities with the Linguistic and Document Publishing Services team
-Verifying proposal compliance with the clients administrative and mandatory requirements
-Coordinating final proposal delivery activities
-Coordinating final quality control reviews and ensuring proposals are submitted on time.
Key qualifications for this role include:
-Experience in administration information technology or a related field
-Two years of experience in project management or in a coordination role (equivalent experience will be considered)
-Demonstrated leadership and determination combined with a strong ability to adapt to changing circumstances
-Strong attention to detail commitment to quality and ability to meet deadlines
-Excellent written communication skills in French and English and fully bilingual in spoken French and English
-Strong text analysis and comprehension skills
-Proficiency with the Microsoft Office suite and working knowledge of MS Project
-Interest in internal operations and the promotion of CGIs services.
Assets:
-Knowledge of the information technology sector
-Familiarity with CGIs environment areas of expertise and business sectors.

Skills:

• English
• French
• Analytical Thinking
• Compliance
• Detail-oriented
• Quality assurance
• Team Collaboration

What you can expect from us:

Together as owners lets turn meaningful insights into action.

Life at CGI is rooted in ownership teamwork respect and belonging. Here youll reach your full potential because

You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction.

Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas embrace new opportunities and benefit from expansive industry and technology expertise.

Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer being able to perform your best during the recruitment process is important to us. If you require an accommodation please inform your recruiter.

To learn more about accessibility at CGI contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our teamone of the largest IT and business consulting services firms in the world.