Property Coordinator

Full-Time West Edmonton (with travel to Sherwood Park and North Edmonton) In-Office

Are you an experienced property management or housing professional who enjoys working with people supporting Boards and taking ownership of property operations

Our client a well-established non-profit organization supporting housing co-operatives in the Edmonton area is seeking an experienced Property Coordinator to support two established housing co-operative communities one in North Edmonton and one in Sherwood Park.

This is not an entry-level administrative position. The successful candidate will bring a strong foundation in property management housing condominium management or a related environment along with sound judgment initiative professionalism and a genuine interest in continuing to learn and develop.

While direct co-operative housing experience is an asset it is not required. The organization will provide training and support to help the successful candidate develop their knowledge of the co-operative housing model.

If youre looking for a role where your property management experience can have a direct and meaningful impact on the people and communities you serve wed love to hear from you.

Reporting to the Property Manager you will take an active role in the day-to-day operations administration member relations Board support and ongoing property needs of two housing co-operatives.

• Coordinate the day-to-day operations of two housing co-operative communities.
• Build and maintain positive professional relationships with Members volunteer Boards vendors contractors and other stakeholders.
• Respond to member concerns and assist with resolving issues in a professional respectful and solutions-focused manner.
• Coordinate maintenance repairs contractors vendors and service providers.
• Monitor property conditions and follow up on outstanding operational and maintenance issues.
• Support occupancy initiatives and follow up on vacant units.
• Help ensure properties are well maintained safe and compliant with applicable requirements.
• Balance the needs of Members and the organization while working within established policies procedures budgets and governance requirements.

• Serve as a trusted resource and primary contact for volunteer Boards on property-related matters.
• Prepare Board agendas packages reports presentations and supporting documentation.
• Attend Board meetings record minutes and coordinate follow-up items.
• Provide Boards with clear information regarding property operations maintenance financial information and other matters requiring informed decision-making.
• Assist with the administration and interpretation of policies bylaws rules and governance documents.
• Support Boards in understanding their roles and responsibilities within the co-operative housing model.
• Help navigate complex or sensitive issues with diplomacy professionalism and sound judgment.
• Maintain accurate governance and property records and ensure important deadlines are tracked.

• Review and interpret financial information and communicate relevant information to volunteer Boards.
• Assist with annual budgeting processes and monitor property-related expenditures.
• Complete or learn to complete housing subsidy and rental assistance calculations and related reporting.
• Maintain accurate member property financial and administrative records.
• Prepare newsletters AGM materials budget packages presentations and member communications.
• Monitor regulatory compliance and administrative requirements.
• Use Microsoft Office and other technology to prepare professional documents reports spreadsheets and presentations.

• Support capital projects and major property improvement initiatives.
• Coordinate with contractors engineers project managers vendors and other professionals.
• Assist Boards with gathering information evaluating options and understanding recommendations related to property projects.
• Monitor project progress and follow up on deficiencies and outstanding work.
• Assist with identifying property needs and supporting long-term planning for aging buildings.

We are looking for an experienced property management or housing professional who has developed a strong professional foundation through hands-on experience formal education professional development or a combination of the two.

The successful candidate will bring:

• 3 years of directly relevant property management housing condominium residential property or related experience.
• A strong understanding of property operations and the ability to take ownership of responsibilities.
• Experience working with residents tenants Members Boards vendors contractors or other diverse stakeholders.
• Strong administrative organizational and time-management skills.
• Exceptional attention to detail and the ability to manage multiple priorities.
• Confidence working with volunteer Boards and presenting information clearly and professionally.
• The ability to read and understand financial statements budgets and property-related financial information.
• Strong problem-solving skills and sound professional judgment.
• Excellent written and verbal communication skills.
• The ability to manage difficult or sensitive situations with diplomacy resilience and professionalism.
• A proactive approach and demonstrated initiative in developing knowledge and taking on increasing levels of responsibility.
• A genuine commitment to ongoing professional development and learning.
• Strong Microsoft Office skills particularly Word Outlook Excel and Teams.
• Reliable personal transportation and the ability to travel between the two properties.

You dont need to have worked in a housing co-operative before.

We would welcome candidates with experience in:

• Residential property management
• Condominium management
• Affordable or community housing
• Non-profit housing
• Housing organizations
• Member-based organizations
• Community services
• Other related property management environments

What matters most is that you bring strong property management fundamentals initiative sound judgment and a genuine interest in learning the co-operative housing model.

The organization is committed to professional development and will fund Co-operative Housing Federation (CHF Canada) training/certification for the successful candidate.

This is more than managing buildings.

Youll work directly with Members and volunteer Boards to help maintain and strengthen established communities support important property decisions and contribute to the long-term sustainability of affordable housing.

Youll have the opportunity to:

• Build meaningful relationships within established communities.
• Work closely with volunteer Boards and expand your governance experience.
• Develop specialized knowledge of the co-operative housing model.
• Participate in significant capital projects and property improvements.
• Continue developing your professional skills through training and industry opportunities.
• Make a tangible difference in the quality and sustainability of affordable housing.

• Full-time permanent position
• Salary: $60000$62000
• Mileage provided for travel between locations.
• Evening Board meetings are compensated with time off in lieu.
• Co-operative housing training/certification provided.
• Professional development opportunities available.
• Stable collaborative community-focused organization.

Click the Apply button above to submit your resume and lets start the conversation!

Executrade is one of Western Canadas most comprehensive full-service recruitment firms with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity equity and inclusion in all our recruitment

practices ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent fostering workplace cultures that thrive on innovation collaboration and respect.

In accordance with Canadian immigration laws priority will be given to Canadian citizens and permanent residents. Learn more: