Project Manager Commercial Millwork
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Job Summary
Job Profile: Senior Project Manager Commercial Millwork
Position Summary
The Senior Project Manager is responsible for the successful planning execution and delivery of commercial millwork projects from contract award through final installation and closeout. This role oversees all phases of manufacturing coordination and on-site installation ensuring projects are completed on time within budget and to quality and safety standards.
The ideal candidate brings strong experience in commercial construction environments a solid understanding of architectural millwork processes and the ability to manage multiple stakeholders including clients designers general contractors production teams and installers.
Key Responsibilities
Project Planning & Execution
- Manage the full lifecycle of commercial millwork projects from kickoff to final handover
- Review contracts drawings and specifications to confirm scope milestones and deliverables
- Develop and maintain detailed project schedules aligned with production and installation timelines
- Lead project kickoff meetings and ongoing coordination meetings
Client & Stakeholder Coordination
- Serve as the primary point of contact for clients general contractors consultants and internal teams
- Proactively manage client expectations and maintain clear communication throughout the project
- Coordinate with architects and designers on shop drawings RFIs submittals and revisions
- Resolve issues changes and conflicts promptly to maintain project momentum
Manufacturing & Installation Oversight
- Coordinate with engineering production and procurement teams to ensure manufacturability and accuracy
- Monitor fabrication progress quality control and readiness for site delivery
- Plan and oversee installation activities including logistics site access and sequencing with other trades
- Conduct site visits to ensure quality safety and schedule adherence
Financial & Contract Management
- Develop and manage project budgets including materials labour subcontractors and freight
- Track costs approve invoices and manage billing milestones and cash flow
- Prepare and negotiate change orders and manage scope adjustments
- Ensure compliance with contractual obligations and company standards
Quality Safety & Risk Management
- Ensure all work complies with drawings specifications and industry standards
- Identify project risks and implement mitigation strategies
- Promote and enforce workplace health and safety policies in both plant and site environments
- Support deficiency resolution and final inspections
Reporting & Documentation
- Maintain accurate project documentation schedules meeting minutes and correspondence
- Provide regular progress reports to internal teams and clients
- Support project closeout including O&M manuals warranties and final documentation
Working Conditions
- Combination of office work manufacturing facility interaction and active construction sites
- Regular site visits and occasional travel may be required
- Ability to work extended hours when necessary to meet project deadlines
Success Indicators
- Projects delivered on schedule and within budget
- High client satisfaction and repeat business
- Strong coordination between production installation and project stakeholders
- Accurate documentation and effective project communication
Requirements
Qualifications & Skills
- Strong experience managing commercial millwork or construction projects
- Understanding of architectural millwork manufacturing and installation processes
- Experience coordinating with clients architects consultants and contractors
- Ability to manage multiple projects and deadlines simultaneously
- Strong budgeting scheduling and problem-solving skills
- Familiarity with LEED or sustainable building practices is considered an asset
- PMP Gold Seal or equivalent certification is considered an asset
Required Skills:
Technical Skills Strong understanding of architectural drawings millwork shop drawings and specifications Working knowledge of millwork materials finishes fabrication methods and installation practices Proficiency with project management and scheduling software (e.g. MS Project Procore Smartsheet or similar) Strong cost control budgeting and change management skills Soft Skills & Competencies Excellent communication and interpersonal skills Strong organizational skills with the ability to manage multiple projects simultaneously Confident decision-maker with strong problem-solving abilities Client-focused mindset with a commitment to quality and service Ability to work effectively under pressure in fast-paced construction environments Preferred Assets Experience working directly for a millwork manufacturer or specialty subcontractor Knowledge of commercial construction contracts (e.g. stipulated sum design-build CCA or similar) Familiarity with LEED or sustainable building practices PMP Gold Seal or equivalent certification (considered an asset)
Required Education:
Required Qualifications Education & Experience Minimum 510 years of project management experience in millwork commercial construction interior fit-outs or architectural specialties Post-secondary education in Construction Management Engineering Architectural Technology or a related field (or equivalent experience) Proven experience managing commercial or institutional projects such as offices hospitality retail healthcare or mixed-use developments
