Project Coordinator

HUB Internationals National Employee Benefits and Retirement Team is dedicated to driving growth and excellence across Canada by supporting our regional teams. As strategic partners this team collaborates with local offices to expand and enhance our Employee Benefits and Retirement divisions ensuring we deliver best-in-class solutions for clients nationwide. Through innovative strategies expert guidance and a shared commitment to success the National Team empowers our regions to meet evolving market demands strengthen client relationships and achieve sustainable growth in the benefits and retirement space.

About The Role

The Project Coordinator will play a key role in improving operational efficiency in our National Employee Benefits & Retirement division through contribution and oversight of our many strategic initiatives. Working closely with the Director Operations and the entire operations team this individual will work with Canadian EB leadership on a diverse range of projects essential for achieving our goals.

This position offers a unique opportunity to collaborate with others and deliver solutions for automation data management process improvement and document harmonization. As an integral member of our national team youll collaborate with stakeholders across all five Canadian regions seeing projects through from initiation to completion.

We are looking for a high-energy individual with a passion for getting things done! Youll want a strong working knowledge of data management Excel PowerBI and a commitment to customer this diverse role youll be working on a variety of internal and externally facing projects. The ideal candidate will be a self-starter whos comfortable working independently to provide a wide range of duties to support our business unit.

What Youll Do
Reporting to the Manager Operations the successful candidate will:

• Lead and support projects ensuring delivery of project objectives within scope budget and timeline.

• Develop and document project plans schedules and collaborate with other regional resources effectively to achieve goals.

• Communicate project status milestones and risks to stakeholders regularly and escalate issues as needed to ensure timely resolution.

• Monitor project performance and progress against plan and adjust as necessary to keep projects on track.

• Lead meetings as required including post-project reviews to identify opportunities for future improvement.

• Develop and deliver change management strategies to facilitate adoption of new processes systems or initiatives.

• Provide guidance and support to project teams and stakeholders to navigate change and overcome obstacles.

• Utilize Excel and Power BI skills to develop comprehensive reports providing key insights and data visualizations to support informed decision-making and strategic planning initiatives.

• Handle all follow-ups and resolve any root-cause roadblocks.

• Communicate with leadership and regional audiences as required.

• Coordinate with regional teams for process improvements in multiple areas.

• Work with regional EB teams and other business units to achieve assigned objectives.

• Support Group Retirement Services (GRS) operations including coordinating the annual GRS Choices project and the creation of stewardship reports

• Support vendor management activities including tracking deliverables and service levels and coordinating relationships with external vendors and carriers.

• Support EPIC clean-up initiatives including data standardization validation and remediation activities.

• Other duties as assigned.

What Youll Need for Success

• Experience in project management ideally in insurance financial or employee benefits business.

• A background in Employee Benefits and/or Group Retirement would be a key asset

• Proficient in MS Office with a willingness to learn and interact with MS PowerBI and other AI tools

• Good working knowledge of CRM systems ideally Dynamics or Applied Net Systems (EPIC)

• Previous experience in an operation or administration role

• Proven ability to effectively manage multiple endeavors in a fast paced and agile work environment

• Highly developed organizational and time management skills with the ability to prioritize tasks and meet deadlines

• Excellent written verbal and interpersonal communication skills including experience delivering presentations both in-person and virtually

• Self-motivated and driven with a strong degree of initiative and ability to work independently

• Excellent attention to detail and accuracy in work with strong analytical skills

• Previous experience in a leadership position is considered an asset.

Whats in it for you

Your well-being is our priority and we back this up with a wealth of benefits:

• Competitive Compensation: Benefit from a pay structure that includes incentives bonuses and opportunities to increase your earnings.

• Work-Life Balance: Enjoy flexible work arrangements and generous time off to support your personal and professional life.

• Tailored Benefits: Access a personalized benefits package including company-matched RRSPs designed to meet your unique needs.

• Career Growth and Support: Invest in your future with HUB! Take advantage of our sponsored training and development programs tuition reimbursement opportunities and coverage for professional license fees and membership dueseverything you need to support your growth and excel in your career.

• Exclusive Perks: Take advantage of discounts on events travel accommodations and personal home & auto insurance.

At HUB we believe that diversity drives innovation equity fosters opportunity and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued respected and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities.

Compensation

The expected salary range for this position is $60000 to $70000 and will be impacted by factors such as the successful candidates skills experience and working location as well as the specific positions business line scope and level.

Why Choose HUB

When you choose HUB youre choosing a competitive exciting and friendly work environment that strategically positions you for longevity and offers significant advancement growth and success opportunities. To read more about HUB please visit - About Us - HUB International

About HUB International

Headquartered in Chicago Illinois Hub International Limited is a leading full-service global insurance broker and financial services firm providing risk management insurance employee benefits retirement and wealth management products and services. With more than 19000 employees in offices located throughout North America HUBs vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy so clients are ready for tomorrow.

Were not just an insurance broker were a team of passionate professionals dedicated to innovation excellence and empowering our clients and communities through personalized support and expertise.

If youre interested in learning how you can grow your career at HUB visit our Careers Page to explore our opportunities.

HUB International is committed to creating an inclusive and accessible recruitment process for all candidates. If you require accommodations at any stage of the interview process please let us know and we will work with you to ensure a fair and equitable experience.

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