Project Coordinator — PM2
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Posted on:
10 hours ago
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1 Vacancy
Job Summary
This is a remote position.
Job Description
Project Coordinator PM2
Role: Project Coordinator PM2
Program: Symbio Clinical Information Solution Program
Location: Remote with potential travel to New Brunswick as required
Start Date: On or about May 18 2026
Duration: Two years with optional extensions
Role Summary
Upstaff Employment Services is seeking an experienced Project Coordinator PM2 to support the Provincial Clinical Information Solution Program. The successful candidate will support the Transformation Management Office governance processes project coordination activities documentation standards reporting cycles stakeholder coordination and schedule management for the Symbio Clinical Information Solution Program.
The Project Coordinator will work closely with Transformation Management Office leadership clinical team leads project managers project coordinators working groups committees and other program stakeholders. The role will focus on maintaining governance documentation coordinating meetings tracking actions and decisions supporting reporting maintaining schedules and ensuring consistent use of program processes tools and templates.
Mandatory Requirements
M1 Education and Professional Background
The candidate must have post-secondary education in a health-related field such as health sciences health informatics public health or a related discipline. Consideration may also be given to candidates with equivalent training and relevant experience supporting Clinical Information System projects or digital health programs.
Related Duties
The candidate will apply their education and professional background to:
- Support governance and project coordination activities within a healthcare transformation environment.
- Understand clinical operational administrative and project stakeholder needs.
- Support documentation and coordination activities for Clinical Information Solution and digital health program workstreams.
- Communicate effectively with project managers clinical leads operational stakeholders and executive staff.
- Maintain accurate organized and standardized project and governance documentation.
M2 Project Coordination Documentation Stakeholder Coordination and Reporting Experience
The candidate must have 2 years of demonstrated experience in a project coordination or project support role supporting project documentation stakeholder or group coordination and reporting within a complex program environment.
Related Duties
The candidate will be responsible for:
- Drafting maintaining and version-controlling project documentation including Terms of Reference standard operating procedures meeting materials meeting minutes workflows and templates.
- Coordinating stakeholder groups working groups committees or cross-functional teams.
- Scheduling meetings preparing agendas distributing materials and documenting meeting outcomes.
- Maintaining membership and participation tracking for governance groups and working groups.
- Updating distribution lists to support effective communication and stakeholder engagement.
- Maintaining decision action issue risk and dependency logs.
- Tracking assigned follow-ups through to closure.
- Supporting regular and ad-hoc reporting including basic data analysis and visual reporting.
- Maintaining trackers preparing summary tables or charts supporting KPI/RAG dashboards and preparing weekly or monthly status reports.
M3 Project Planning and Schedule Management Experience
The candidate must have a minimum of two years of experience in a project coordination role supporting project planning and schedule management in a complex program environment.
Related Duties
The candidate will be responsible for:
- Developing updating and maintaining project schedules including integrated master schedules or workstream schedules.
- Tracking milestones deliverables timelines dependencies and forecast dates.
- Supporting schedule updates based on input from project managers leads and stakeholders.
- Identifying schedule impacts risks delays and dependencies.
- Producing schedule and status outputs for stakeholders.
- Supporting milestone dashboards look-ahead plans critical path highlights and variance explanations.
- Ensuring project schedule information is accurate timely and aligned with program reporting needs.
Scored / Desirable Requirements
S1 Project Planning Coordination and Delivery Support
The candidate must have 12 years of demonstrated experience supporting project planning coordination and delivery activities in a healthcare or similarly complex environment.
Related Duties
The candidate will be responsible for:
- Supporting project planning and coordination activities across program workstreams.
- Coordinating project tasks timelines deliverables and stakeholder inputs.
- Preparing project materials templates status updates and working group documentation.
- Working with multidisciplinary teams including Business Analysts stakeholders clinical leads operational leads executive staff and project teams.
- Supporting standardized project workflows documentation practices and reporting processes.
- Assisting with coordination activities in a technology-enabled clinical or complex program setting.
- Helping ensure project activities remain aligned with program objectives and governance expectations.
S2 Project Support in Clinical Health Service Transformation or Complex Programs
The candidate must have 12 years of demonstrated experience in a project coordination or project support role within clinical or health service transformation projects or other complex programs.
Related Duties
The candidate will be responsible for:
- Drafting maintaining and version-controlling Terms of Reference meeting minutes standard operating procedures workflows templates and trackers.
- Coordinating recurring and ad-hoc meetings including scheduling agenda preparation materials distribution and follow-up tracking.
- Tracking actions decisions risks issues dependencies and follow-ups to closure.
- Supporting stakeholder engagement logistics including maintaining distribution lists and membership or participation tracking.
- Coordinating stakeholder inputs and managing follow-ups across working groups and committees.
- Contributing to regular reporting and basic data analysis.
- Maintaining trackers performing trend or variance analysis producing summary tables or charts creating KPI/RAG dashboards and preparing weekly or monthly status reports.
- Using tools such as Microsoft Office 365 Teams Zoom JIRA Confluence shared drives and email distribution lists to support coordination and reporting.
S3 Schedule Management in a Large or Complex Organization
The candidate must have 12 years of experience in a project coordination role with a strong focus on project schedule management in a large or complex organization.
Related Duties
The candidate will be responsible for:
- Developing updating and maintaining workstream schedules and integrated project schedules.
- Tracking milestones deliverables dependencies timelines and forecast dates.
- Managing and documenting schedule dependencies across workstreams.
- Identifying schedule impacts risks slippages and changes requiring escalation.
- Supporting forecast date updates based on progress and input from leads.
- Producing schedule and status outputs for stakeholders including milestone dashboards look-ahead plans critical path highlights and variance explanations.
- Demonstrating attention to detail timely updates and effective collaboration with internal stakeholders.
Key Deliverables
The Project Coordinator may be responsible for producing or supporting the following deliverables:
- Updated Terms of Reference for governance groups committees and working groups
- Meeting schedules agendas materials and meeting minutes
- Action item decision issue risk and dependency tracking logs
- Governance reports including monthly quarterly and ad-hoc reporting
- Membership lists and participation trackers
- Onboarding and offboarding coordination records
- JIRA Confluence shared drive and distribution list updates
- Schedule updates milestone tracking and status reporting outputs
- KPI/RAG dashboards and summary reporting materials
- Process improvement feedback and coordination recommendations
Core Skills Required
The ideal candidate should demonstrate:
- Strong project coordination and project support experience
- Healthcare digital health or complex program experience
Required Skills:
Core Skills Required The ideal candidate should demonstrate: Strong project coordination and project support experience Healthcare digital health or complex program experience Strong documentation and version-control discipline Meeting coordination and stakeholder engagement skills Schedule management and milestone tracking experience Risk issue decision action and dependency tracking experience Reporting data analysis and dashboard preparation skills Proficiency with Microsoft Office 365 Teams Zoom JIRA Confluence and shared repositories Strong attention to detail and follow-through Ability to support multiple stakeholders working groups and committees in a structured program environment
Required Education:
Related DutiesThe candidate will apply their education and professional background to:Support governance and project coordination activities within a healthcare transformation clinical operational administrative and project stakeholder documentation and coordination activities for Clinical Information Solution and digital health program effectively with project managers clinical leads operational stakeholders and executive s
