Project Coordinator
Job Location:
Monthly Salary:
Posted on:
8 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Project Coordinator Security Systems & Technology Integration
Location: Concord/Vaughan Ontario
About Us: For over 25 years The New Age Group has delivered trusted security and technology solutions specializing in video surveillance access control communications networking and infrastructure systems. We thrive in a fast-paced environment working on innovative and impactful projects while helping organizations protect their people property and operations.
Position Summary - The Project Coordinator will support the Project Manager in the planning procurement scheduling documentation and successful delivery of security and technology integration projects.
Key Responsibilities
Project Administration
Procurement & Materials Management
Scheduling & Resource Coordination
Documentation & Reporting
Customer Communication
Financial Support
Qualifications
Preferred
Experience with the following is considered an asset:
Previous experience supporting projects within government education healthcare transportation enterprise or critical infrastructure environments is considered an asset.
What Were Looking For
The ideal candidate is:
Key Success Metrics
Compensation & Benefits
Salary: $52000 per year based on experience and qualifications.
Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company we encourage you to apply and join The New Age Group team.
Location: Concord/Vaughan Ontario
About Us: For over 25 years The New Age Group has delivered trusted security and technology solutions specializing in video surveillance access control communications networking and infrastructure systems. We thrive in a fast-paced environment working on innovative and impactful projects while helping organizations protect their people property and operations.
Position Summary - The Project Coordinator will support the Project Manager in the planning procurement scheduling documentation and successful delivery of security and technology integration projects.
Key Responsibilities
Project Administration
- Assist Project Managers with project execution
- Create and maintain project files and documentation
- Track project schedules milestones and deliverables
- Coordinate project documentation and reporting
- Generate project status reports
- Track action items deficiencies and project close-out requirements
Procurement & Materials Management
- Create purchase orders and get approved by PM
- Coordinate material ordering and procurement
- Communicate with suppliers distributors and manufacturers
- Track deliveries lead times and backorders
- Verify material receipts against project requirements
- Maintain project material logs and inventory records
Scheduling & Resource Coordination
- Assist the PM with field technicians and subcontractors scheduling
- Assist the PM to coordinate site visits inspections and service calls
- Assist the PM to coordinate commissioning and system handover activities
- Assist with manpower planning and resource allocation
- Assist the PM to organize project meetings and internal coordination activities
Documentation & Reporting
- Assist the PM to maintain project drawings and revision control
- Assist the PM to organize manuals warranties test reports and closeout documentation
- Assist the PM to track change orders approvals and customer requests
- Assist the PM with project closeout packages and turnover documentation
- Assist the PM to maintain accurate project records within company systems
Customer Communication
- Assist the PM to coordinate customer meetings and site visits
- Assist the PM to prepare and distribute meeting minutes
- Assist the PM communicate project schedules updates and key milestones
Financial Support
- Assist the PM with progress billing and invoicing
- Assist the PM to track project costs and expenses
- Assist the PM to support change order preparation and documentation
- Assist the PM with collections and project-related administrative functions
Qualifications
- Excellent written and verbal communication skills
- Ability to read and interpret project drawings specifications and scopes of work is considered an asset
- Strong organizational planning and time-management skills
- High attention to detail with the ability to manage multiple priorities simultaneously
- Proficiency with Microsoft 365 including Outlook Word Excel Teams and SharePoint
- Ability to maintain confidentiality and exercise discretion when handling sensitive information
- Professional demeanor with strong customer-service and relationship-building skills
- Ability to work independently take initiative and follow through on commitments
- Strong problem-solving and decision-making abilities
- Reliable punctual and highly accountable
- Comfortable working in a fast-paced environment supporting multiple projects and field teams
- Must demonstrate integrity professionalism and discretion when supporting security-sensitive projects
- Ability to work with confidential information and security-related documentation
Preferred
Experience with the following is considered an asset:
- AutoCAD
- Smartsheet
- Microsoft Project
- QuickBooks
- ERP Systems
Previous experience supporting projects within government education healthcare transportation enterprise or critical infrastructure environments is considered an asset.
What Were Looking For
The ideal candidate is:
- Organized and detail-oriented
- Professional and customer-focused
- Confident coordinating multiple priorities simultaneously
- Comfortable working with field personnel clients and vendors
- Proactive and solutions-driven
- Committed to quality and accountability
- Interested in building a long-term career within the security and technology industry
Key Success Metrics
- Projects delivered on schedule
- Material shortages minimized
- Accurate and timely project documentation
- Timely project billing and administrative processing
- High customer satisfaction
- Effective coordination between office and field teams
Compensation & Benefits
- Competitive salary
- Extended health and dental benefits
- Company training and certification opportunities
- Career advancement opportunities
- Supportive team environment
- Exposure to leading security networking and technology platforms
Salary: $52000 per year based on experience and qualifications.
Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company we encourage you to apply and join The New Age Group team.
Required Experience:
Junior IC
About Company
Welcome to New Age Group's Career Page. We have been an industry leader in managed security solutions for clients across Canada and the United States for over 20 years. We are currently growing and seeking dynamic, highly motivated, and results-driven individuals to join our team. We ... View more
