Project Coordinator

Working within theFaculty of Continuing Education this is a flexible position whose work schedule is variable and may include an irregular schedule of not less than three (3) hours per shift and up to thirty-five (35) hours per role oversees the operational and administrative pieces tied to the Government of Alberta grant received for the pilot offering of the Internationally Educated Midwives Program. The role will act as the primary contact for stakeholders associated with the program (unless otherwise specified) and will lead the planning and coordination of all elements of the pilot including scheduling contracting purchasing marketing reporting and more. This position will end on August 31 2027.

Mount Royal Universitys Faculty of Continuing Education has provided high quality education to the Calgary community and beyond for more than 75 years. Serving more than 30000 students per year we offer a suite of Ministry of Advanced Education approved programs (occupational programs in massage personal fitness trainer and funeral education; academic upgrading; and our Transitional Vocational Programming) over 60 programs and 350 courses to support professional and personal development in a wide range of topics and a broad range of music and speech arts programming through our Conservatory. Our courses cover a diversity of topics including but not limited to business technology and health. These courses are offered in a variety of formats on campus online in the workplace and in the community.

• Acts as the primary contact for instructors regarding contracts schedules instructional materials course outlines access and other course related details. Supports navigation of institutional and faculty policies and procedures and classroom management challenges. Ensures final grades are submitted in an appropriate and timely manner.

• Relays information and directs issues to the appropriate person or department if additional support is required. Uses technology for various program operations and program delivery (including D2L BrightSpace Destiny 1 and Banner) .

• Ensures course materials are created and updated as needed copyright compliant appropriately formatted and branded and distributed.

• Organizes logistics for all required classes labs assessments and exams including the scheduling of proctors/proctoring services as required. Collaborates with the specialized program coordinator to plan and evaluate program delivery monitor enrolments and review instructor/learner feedback for operational and growth improvements.

• Refers learners and instructors to various available resources that may be specific to course issues disagreements or grade appeals. Escalates issues to senior lead as required.

• Schedules programs/courses as directed

• Works with specialized program coordinator on practicum agreements and is responsible for accuracy of tracking and appropriate retention of records.

• Accountable to meet various deadlines related to program planning including course scheduling textbook ordering classroom bookings contract creation etc.

• Internal Stakeholder & Instructor Support

• Discusses creates and coordinates instructor contracts and payments with the senior lead.

• Fosters positive relationships with instructors through regular engagement open communication and professional interactions.

• Collaborates with internal stakeholders as needed to ensure seamless operational efforts and learner support. This includes but is not limited to Scheduling Access and Inclusion CE Student Services and

• Responds to and/or directs learner inquiries requests and feedback as needed to ensure excellent customer service and smooth program operations.

• Oversees the logistics/operations of experiential learning progress and completion.

• Collaborates with the specialized coordinator to organize and administer admission and application processes as outlined. .

• Guides learners and instructors in the grade review/appeal process and assists vice dean as needed.

• Coordinates and oversees curriculum reviews and updates as required including overseeing copyright compliance submitting curriculum submissions and other required documentation.

• Evaluates and analyzes courses/programs regularly to identify areas of improving the learner experience instructor experience and/or impacts to budget.

• In conjunction with the specialized coordinator facilitates all aspects of practicum placements as required including identifying and onboarding practicum locations developing site resources collaborating with the specialized coordinator with appropriate stakeholders when terms of agreements require modification and presenting agreements to the senior lead & vice dean for approval.

• Supports the specialized coordinator in their works with varying regulatory bodies (national provincial etc.) as required to ensure the curriculum meets approved competencies standards and performance indicators. Participates in formal program reviews as required.

• Attends and/or coordinates educational and promotional events related to programming (e.g. Information Sessions Trade Shows Conferences Job Fairs etc.).

• Bachelors degree or equivalent
• 3-5 years professional experience in project management coordination
• Experience working in a post secondary environment is preferred
• A combination of professional and academic experience would be considered

Salary:$33.61 - $42.53 per hour

Closing Date: Friday October 23rd

Aresume should be submitted in one .pdf document. Please title your .pdf document as follows: Last NameRequisition NumberDocument (ex. ).