Project Administrator & Coordinator

The Project Administrator provides administrative coordination document control quality assurance and security clearance support to Assystem Canada project teams. This role ensures project information records deliverables and administrative processes are managed accurately and efficiently to support the successful delivery of engineering and consulting the collection review organization and maintenance of project documentation throughout the project lifecycle.

• Support Project Managers and project teams with scheduling meeting coordination action tracking project reporting and the tracking of project milestones deliverables and administrative requirements.
• Maintain project records trackers SharePoint sites collaboration platforms and controlled documentation including document numbering revision control distribution filing archiving and document submissions through client portals and document management systems.
• Support onboarding activities for project personnel and subcontractors including security clearance applications renewals transfers site access requests security screening and training.
• Maintain security clearance records monitor clearance expiry dates and liaise with client security organizations and internal stakeholders regarding security requirements.
• Support the implementation and maintenance of Assystem Canadas Integrated Management System (IMS) and Quality Management System including maintaining quality records procedures forms and templates assisting with audits corrective action tracking KPI reporting and management review activities.
• Verify project documentation complies with company procedures and client requirements.
• Coordinate with internal departments and external stakeholders to resolve administrative issues and information requests.
• Contribute to continuous improvement initiatives administrative process optimization and tasks related to Assystem Canadas ongoing setup (e.g. finding new office space).

Qualifications :

• College diploma or university degree in Business Administration Project Management Engineering Technology Office Administration or a related discipline.
• Minimum 1 year of experience in project administration project coordination document control or a similar role.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Experience maintaining controlled documentation records and administrative processes.
• Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook) Microsoft Teams SharePoint and electronic document management systems.
• Good understanding of business administration and document management practices.

Additional Information :

• Join Assystem Canada and contribute to the successful delivery of major engineering and consulting projects.
• Work in a collaborative multidisciplinary environment supporting infrastructure energy and nuclear sector projects.
• Opportunities to contribute to continuous improvement initiatives and support the growth of Assystem Canadas operations.
• Training and development opportunities are available to support professional growth.

We are committed to equal treatment of candidates and promote as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills talent and our peoples ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

Remote Work :

No

Employment Type :

Full-time