Project Administrator

Grow Your Career with Us!
Celebrating our 22nd anniversary this year H2Safety Services Inc. is Canadas largest provider of emergency response management services and solutions. Our team of industry-leading experts delivers comprehensive tailored emergency management services emergency response training and technology services to companies throughout Canada North America and around the world. By continuously investing in our people and world-class technology we ensure the highest level of protection and compliance for our clients stakeholders and the environment.

In June 2025 H2Safety became a part of SGS the worlds leading testing inspection and certification company - and a world leader in sustainability. As part of SGS H2Safety is working towards globally advancing operational safety digital transformation and ESG performance across industries including oil and gas mining transportation utilities renewables and government. Our success and approach are deeply rooted in building authentic relationships and addressing community concerns transparently allowing us to also excel in Indigenous and government relations.

Your Team
At H2Safety we believe that diversity of experience perspectives and background leads to a superior company culture creates meaningful experiences and work for our employees and generates exceptional products and services for our wide range of clients. We are currently looking for a Project Administrator join our Emergency Response Planning (ERP) Services team. As a Project Administrator your day-to-day will include collaborating with cross-functional teams for the development and execution of effective emergency response plans ensuring they meet or exceed client expectations and internal quality standards. The role requires a combination of strong organizational skills effective communication and a meticulous approach to documentation in the critical field of emergency response management.

What Youll Do & How Youll Make an Impact

Client Planning and Coordination

• Follow client plans with a focus on meeting project objectives and deadlines.
• Assist with gathering organizing and analyzing client information to ensure comprehensive project preparation.
• Participate in internal kickoff meetings to align team efforts with client goals and identify key project deliverables.
  

File and Documentation Management

• Maintain and organize project files and folders to ensure efficient access and retrieval of information.
• Support the creation preparation and distribution of public information pamphlets and other documentation.
• Assist with the development of corporate ERPs and field cores ensuring accuracy and compliance with standards.
• Support and coordinate hazard mitigation and emergency preparedness initiatives.

Time Entry and Budget Management

• Perform tasks related to time tracking and internal budget management with a higher level of accuracy and detail.
• Ensure precise and timely logging of project hours expenses and resource allocation.

Environmental and Site Planning Support

• Complete tasks related to site sections and environmental emergency plans.
• Assist in the detailed preparation and review of area user notifications letters and related documentation.
• Support government consultations and public involvement programs with increased responsibility and autonomy.

Printing and Distribution

• Provide support for the printing distribution and management of ERPs with a higher degree of coordination.
• Assist in overseeing the logistics and timely delivery of project materials to stakeholders.
  

Collaboration and Quality Assurance

• Engage in collaborative tasks with ERP services and cross-functional teams to ensure project alignment and quality.
• Assist in the creation drafting proofing and quality assurance of documentation to maintain high standards of accuracy and professionalism.

General Project Support

• Provide support for other ERP tools and technologies as needed with great involvement and technical understanding.
• Offer comprehensive administrative assistance to ensure smooth project operations including assisting junior staff under the direction of higher-level personnel.

What Were Looking For

• Bachelors degree or diploma in business emergency management or related field.
• Previous work experience in the oil and gas industry is an asset.
• Progressive experience in project coordination administration emergency management or hazard mitigation with increasing responsibility based on experience.
• Formal training or certification in Microsoft Office Suite is an asset.
• Completion of Incident Command System (ICS) 200 is preferred.
• Proficient in the full range of Microsoft Office Suite applications ensuring efficient project administration.
• Possess exceptionally strong communication skills enabling clear and effective interactions with team
  members and stakeholders.
• Demonstrates the ability to take initiative and work effectively in situations of ambiguity and
  uncertainty.
• Exhibits a keen attention to detail ensuring accuracy and precision in all aspects of work.
• Highly adaptable to changing project requirements and timelines maintaining productivity and focus.
• Capable of working independently to achieve goals as well as collaboratively within a team environment.
• Demonstrates strong research and problem-solving abilities to effectively address project challenges and contribute to successful outcomes.
• Possesses a solid understanding of ERPs and/or emergency response-related legislation regulations and compliance requirements to ensure adherence to industry standards and best practices.

Your Total Rewards

• Generous paid time off
• Corporate Wellness Program - GoodLife
• Comprehensive health care plan
• Company matching RRSP program
• Annual performance bonus
• Employee referral incentive
• Flexible start/finish times

If youre highly organized detail-oriented and looking to advance your career in project administration within the emergency response and planning space we encourage you to apply.

Explore job opportunities at an organization leading the way in safeguarding people and the planet. We look forward to hearing from you!

#H2Safetyishiring

Required Experience:

Junior IC