Project Administrative Assistant Vancouver

CIMAsProject Management teamis at the forefront of delivering construction projects across a wide range of industries including institutional and heritage buildings healthcare public transportation energy infrastructure and manufacturing. We pride ourselves on creating tailored project management solutions guiding each project from start to finish. With a collaborative transparent approach we deeply understand our clients vision and provide agile effective solutions to navigate the complexities and uniqueness of every project. Join us and immerse yourself in a dynamic innovative and collaborative environment whereyoullmake a real impact. Togetherwellpush boundaries and go abovewhatsexpected of us to meet the challenges of tomorrow and engineer a better world! 

We are seeking a project-focused Project Administrative Assistant to join our Vancouver team. This role supports a dedicated program delivering services to a multiple single clients BC Hydro. The position combines administrative support project coordination and process improvement responsibilities. The successful candidate will assist project discipline managers and program leaders with day-to-day coordination document preparation meeting administration onboarding activities and continuous improvement initiatives that support efficient project delivery. 

We offer a flexible hybrid work model enabling you to work from home AND our Vancouver office. 

Primary responsibilities  

• Assist with onboarding and offboarding processes for project-based resources including coordination of forms system access equipment requests and orientation materials
• Coordinate and help resolve system access-related issues for resources 
• Participate in internal project and client meetings by preparing agendas taking minutes tracking action items and following up on outstanding items
• Prepare format proofread and maintain documents including reports correspondence proposals tender submissions presentations and meeting materials
• Support proposal and pursuit activities by initiating proposal processes coordinating inputs maintaining status trackers and ensuring documents are properly formatted and organized
• Conduct quality checks on documents before issue to confirm formatting completeness consistency and alignment with templates or client requirements
• Maintain project logs and trackers such as action items deliverables decisions risks change items onboarding status and access requests
• Maintain project filing systems and support document control activities including version control file organization metadata accuracy and records retention in accordance with internal and client requirements
• Contribute to continuous improvement by helping standardize templates procedures trackers and administrative processes and by supporting quality checks on project documentation

Qualifications :

• A diploma or degree in Business Administration Project Management or a related field
• Minimum five (5) years of experience in administrative support project coordination or a related role including experience in the construction engineering or project management industry
• Experience directly working with BC Hydro PPM SharePoint systems would be an asset
• Experience using AI productivity tools (e.g. Microsoft Copilot or similar) to support administrative tasks and identify opportunities for process improvement 
• Experience with document control principles such as version control naming conventions metadata management and records retrieval
• Excellent practical knowledge of Word (advanced functions)  
• Good practical knowledge of Outlook PowerPoint Visio Excel SharePoint platform and Teams  
• Highly organized and self-driven with a versatile skill set and strong interpersonal abilities. Known for a courteous approach and a talent for delivering high-quality work quickly and efficiently.
• Ability to collaborate within multidisciplinary teams and adapt in a fast-paced deadline-driven environment
• Integrity team spirit and a commitment to excellence

At CIMA we value diversity of talent and perspective. You think you can add value but dont meet all the job requirements We invite you to apply because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success. 

Why choose CIMA Because we offer you: 

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week 
• Employee and Family Assistance Program 
• Retirement Savings Plan (RRSP) with up to 4% employer contribution 
• As an employee-owned company an annual opportunity to purchase shares for all eligible employees 
• Flexible work schedule in a hybrid work mode  
• Work/Life balance policy across Canada 
• 3-5 weeks of vacation based on years of relevant experience 
• Tailored training to improve your existing skills 

Additional Information :

At CIMA we recognize the richness and diversity of each individuals experience. Compensation for this role is therefore based on the candidates experience skills and qualifications while maintaining internal equity. The level and associated salary may vary depending on the candidates profile.

CIMA uses an applicant tracking system that includes an automated match score feature. However this score is not used to screen assess or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

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Remote Work :

No

Employment Type :

Full-time