Production Coordinator

Department:ProductionReports to:Production ManagerLocation:150 Dynamic Drive ScarboroughLocation Type:Hybrid (4 days in office)Vacancy Type:This is an existing vacancy WHO WE AREHarding Display Corp (HDC) is one of Canadas pre-eminent point-of-sale and in-store marketing solution providers. Based in Scarborough Ontario were a family-owned company thats proudly served clients across Canada and the U.S. since 1927! Our clients include premier tier-1 CPG organizations who rely on us for our best-in-class customer-focused approach and innovative designs of temporary and permanent displays. More importantly though we are backed by a strong team of dedicated diverse employees in all segments of our temporary and permanent business divisions including Sales Graphic/Structural/Industrial Design Production Manufacturing Logistics Accounting and People & OPPORTUNITYReporting to the Production Manager the Production Coordinator is a self-motivated well organized and highly efficient member of the Project Management incumbent coordinates and monitors the manufacturing of custom display orders from project handoff through to final shipment. The Production Coordinator closely interacts with all departments to ensure timely delivery of customer orders and maintain the highest quality end this hybrid role youll spend 4 days a week working from our Scarborough office and 1 day working remotely from YOULL MAKE AN IMPACTProject Coordination:Obtain a complete and thorough understanding of the project scope at hand-off to effectively transition oversight to the Production teamHold cross-functional team accountable for required timelines and address impacts on deadlines when not metProactively address challenges to ensure On-Time In-Full delivery while maintaining quality standardsKeep project teams updated on key milestones issues and challengesUtilize project boards to ensure constant communication and updates on project status and project delivery On-Time In-FullComply with project board timelines to ensure project deliveryGenerate accurate shop floor work orders and control project scope changes from hand- off to production to ensure profitability estimates are maintained and goods are produced to required specificationsMonitor timely delivery of project materials and servicesEnsure quality standards throughout the production process via design tests necessary project approval approval of first off production samples and compliance with shop floor quality proceduresCollaboration and Communication:Collaborate professionally with internal teams to execute client deliverablesConsult cross-functional teams to corroborate and / or establish realistic labour targetsWork closely with the Production team to monitor project status and troubleshoot issuesCommunicate effectively and efficiently with internal teamsAttend project hand-off meetings with relatively short notice typically 24 hoursProcurement and Resource Management:Build and maintain strong relations with preferred external vendors acting as a secondary purchasing point of contactUtilize Global Shop ERP to create Bills of Materials (BOM) and estimate shop floor labor requirementsProvide project labour production plans that designate production team requirements and unit per hour production targetsSource and issue purchase orders for required project materials and servicesManage supply vs. demand for inventory-based accounts and co-packing projectsEnsure customer inventories are accurately accounted for and reflected within the ERP systemInvestigate on-hand inventories before purchasing from outside sourcesObtain multiple quotes for purchased items to drive lowest cost raw material inputsCompliance and Process Adherence:Ensure team compliance with hand-off process and procedures to maintain project successEnsure compliance with Health and Safety Policies Practices and ProceduresAdhere to company standard operating procedures and policiesDetermine optimal manufacturing solutions to drive lowest cost of raw material inputsConduct postmortem reviews on job close out documents to improve profitability on recurring projectsYOULL SUCCEED IN THIS ROLE IF YOU HAVEA minimum of 1 year of experience coordinating medium-scale projects in the Point of Purchase display industryExperience with vendor relations and purchasing material is an assetPost-secondary education in Graphic Communication Management or Project Management is preferredPMP designation is an assetStrong organizational and time management skillsSuperior communication skills both written and verbalAbility to manage and organize multiple priorities with competing deadlinesKnowledge to read and interpret CAD drawingsAbility to work in a highly collaborative team-based environment with minimal supervisionExperience with an ERP system is an assetProficient with Microsoft Office Suite Outlook Excel and WordDont tick every box Wed still love to hear from you! We place high value on mindset motivation and the strengths you may bring to our team. If this role excites you go ahead and apply. Wed love to learn more about what you bring to the be considered for this role please ensure your application is fully completed. Only candidates with complete profiles will be reviewed and only those selected for an interview will be WORK WITH USOur business continues to evolve and we are looking for top talent to join our team and fuel our continuous growth. At HDC we believe inPeople First where everyone is welcome and everyone knows you by name you are never just a number! We acknowledge thatPowerfulCommunicationis our oxygen and that we cant live without it. OurGrowth Mindsetencourages us to be open to learning and adaptable to new ways of doing things. We are leaders in our industry and our expertise allows us toInnovate Forwardbringing the best and brightest products and services to our clients. We relentlessly seekContinuous Improvements looking for opportunities to work smarter not of Joining UsCompetitive pay bonus opportunityPaid time off including vacation and sick/personal daysHealth benefits package that includes medical/dental/vision care short and long-term disability (STD/LTD) life insurance and an employee & family assistance program (EFAP)Ongoing team and company social events and celebrationsHybrid work arrangements for select roles Exposure to cutting-edge projects with high-profile clientsFun collaborative work environment with a group of seriously talented individuals!CompensationWe strive to offer compensation that is fair competitive and reflective of each individuals experience and contributions. Compensation will vary based on experience and skill level (Developing Proficient Highly Proficient Expert Management Senior Leader). Candidates who are continuing to develop key skills may be considered below the range while those who bring specialized expertise exceptional impact or deep industry knowledge may be considered above target compensation for this role is $55000 to $65000 annually and reflects a professional at a Proficient WE HIRE:Artificial IntelligenceWe prioritize a human-first approach to hiring while also recognizing that AI tools can provide valuable support. AI may be used to assist with certain early steps in the process such as reviewing and scoring questionnaire responses but applications are ultimately reviewed by a member of our People & Talent Team - and the hiring manager. Final hiring decisions are always made by humans. If you would like more information about how your data is processed please dont hesitate to contact and AccessibilityAt Harding Display we want people to love their work and show respect and empathy to all. We are committed to building a diverse workforce representative of the communities we serve and encourage applications from all genders races religions ages and sexual orientations as well as parents veterans people living with disabilities and any other groups that could bring diverse perspectives to our are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) 2005 and the Integrated Accessibility Standards Regulation (IASR). If you require accommodation at any point through the hiring process please contact the People & Talent Department at using the subject line: Accommodation Request.