Procurement Administrator, Parts & Materials

By effectively managing these responsibilities the Procurement Administrator Parts & Materials contributes to the overall success of Boardwalk by ensuring properties are well-maintained projects are completed on time and within budget and our Resident Member satisfaction is :Utilize our in-house proprietary software programs in adherence to Boardwalks policies and procedures (Job management PO issuance etc.)Supplier Sourcing and Selection: Identifying and evaluating potential suppliers soliciting quotes and conducting interviews to ensure they meet the companys quality and cost requirementsSupplier Negotiation: Negotiating pricing and service levels with suppliers to secure favorable agreements for the companyRelationship Management: Establishing and maintaining strong relationships with suppliers as well as internal and external stakeholders to ensure open communication prompt response times and reliable service deliveryPerformance Monitoring: Regularly assessing the performance of our suppliers through key performance indicators (KPIs) ETA timeliness order fulfillment and costEfficiency Improvements: Identifying opportunities to streamline processes and improve efficiency in supplier selection purchase orders and overall project managementCost Management: Monitoring project budgets tracking expenses and finding ways to optimize costs without compromising on the quality of the parts and materials we purchaseProject Management: Overseeing multiple projects simultaneously ensuring they stay on track and addressing any challenges or delays that ariseVendor Performance Reviews: Conducting periodic performance reviews with suppliers to discuss their performance address concerns and set goals for improvementData Analysis and Reporting: Collecting and analyzing data related to supplier and product performance and costs to provide regular reports to management for informed decision-makingEmergency Response: Developing and implementing procedures for addressing urgent maintenance issues and coordinating parts and material purchases for emergency repairsTrend Analysis: Staying informed about industry trends new technologies and best practices in property management and maintenance to ensure the company remains competitive and up to dateCommunication: Collaborating with internal teams property managers and other stakeholders to ensure smooth coordination of parts and material requestsDocumentation: Maintaining accurate records of purchase orders work orders invoices and correspondence with suppliers for future reference and auditing purposesFeedback Loop: Collecting feedback from property managers residents and other stakeholders to continuously improve supplier services and overall customer satisfactionVendor Diversity: Promoting diversity and inclusion by seeking out a variety of suppliers to fulfill our needsRisk Management: Identifying potential risks associated with supplier performance project delays or cost overruns and implementing strategies to mitigate these risksExperience and Educational Requirements:Knowledge of French is an assetPost-secondary education preferred Supply Chain focusHome Building / Construction purchasing experience preferredTechnical Requirements:Strong Excel Skills filtering formatting pivot tablesIntermediate proficiency with MS Office (Word Visio and Outlook)Ability to do basic financial analysisNon-Technical Requirements:Motivated to meet metrics and deadlinesAbility to accept and apply feedback from LeadersSuperior communication skills (written and verbal)Superior Service provided to both internal and external customersStrong organizational and planning skillsMust be a self-starter/take initiativeStrong reading and interpretation skills (experience reading contracts)Must be analytical be able to analyze various options and take appropriate actionStrong attention to detailAbility to work independently and professionallyMust be honest and energeticMust be able to work within a team as well as independentlyMust be capable of quickly learning new skills and grasping new concepts (i.e. must be able to quickly understand the function of parts/requested jobs and be able to quickly learn to ask the right questions)Ability to demonstrate fiscal responsibility