Procure-to-Pay (P2P) Agent ASL4

The Procurement to Pay Agent (P2P) reporting to the Manager Procure to Pay is responsible for managing purchasing requests in collaboration with internal stakeholders and suppliers. This role handles tactical sourcing activities and is accountable for the P2P process including ensuring that NBCC receives quality products and services in an efficient and effective manner.

Key responsibilities include but are not limited to:

PROCUREMENT

• Manage end-to-end Procure-to-Pay (P2P) activities including requisitions purchase orders receiving invoicing payment and supplier issue resolution in Oracle Fusion.
• Support and administer competitive procurement processes including Tenders RFPs RFQs and RFIs ensuring compliance with procurement policies trade agreements contractual requirements and organizational procedures.
• Coordinate with stakeholders and suppliers to define requirements develop procurement strategies evaluate submissions negotiate commercial terms and support supplier selection and contract award.
• Provide procurement support for IT goods and services including hardware software SaaS/cloud solutions software licensing IT consulting cybersecurity services telecommunications and other technology-related requirements.
• Review and manage purchase requisitions and POs to ensure accurate pricing quantities approvals contractual terms supporting documentation and compliance with procurement requirements.
• Support contract lifecycle management including contract development amendments extensions renewals change orders pricing deliverables service levels expiry dates and supplier performance.
• Monitor supplier performance and coordinate with stakeholders to resolve contractual service purchasing receiving invoicing and payment issues.
• Provide guidance to business partners on procurement policies competitive bidding contract compliance P2P processes PO management and procurement best practices.
• Maintain complete procurement and contract records and ensure appropriate documentation approvals and audit trails are retained.
• Identify cost-saving opportunities process improvements risk mitigation measures and efficiency improvements across procurement and P2P operations.
• Supporting the development review and implementation of procurement contract terms and conditions and monitoring contracts to ensure compliance with contractual requirements pricing deliverables service levels renewal dates and other obligations.
• Reviewing competitive proposals and procurement submissions against established evaluation criteria and requirements and supporting the selection and recommendation of appropriate suppliers in accordance with procurement policies and procedures.
• Posting and amending Tenders RFPs RFIs and RFQs on NBON including issuing addenda responding to administrative procurement requirements and coordinating updates throughout the solicitation process.
• Supporting the preparation and administration of contract amendments extensions renewals and change orders ensuring appropriate approvals and documentation are obtained before changes are implemented.

ACCOUNTS PAYABLE

• Regulating payments including invoices credit notes i-Expense (travel claims) Student Refunds (domestic and International) Purchase Card transactions Salary/Travel and Retirement advance requests Requisitions for Payment (employee work related purchases donations etc.) reimbursement Expense requests and the preparation and application of journal entries and digital records management.
• Manage and process invoices credit notes iExpense claims student refunds P-Card transactions employee reimbursements payment requests advances and journal entries in accordance with NBCC policies and legislative requirements.
• Review and validate payable transactions in Oracle Fusion ensuring appropriate approvals supporting documentation fiscal accuracy and compliance.
• Reconcile accounts investigate discrepancies and coordinate timely resolution of payment and accounting issues.
• Review iExpense P-Card and Petty Cash transactions for policy compliance and fiscal accuracy.
• Prepare and support quarterly and annual financial reporting journal entries reconciliations and fiscal analysis.
• Maintain accurate payment and financial records and provide support to internal stakeholders and audit requirements.
• Identify opportunities to improve AP and financial processes reduce costs mitigate risks and increase operational efficiency including Oracle Fusion reporting and analysis.
• Support special projects system improvements reporting initiatives and other financial/procurement activities as required.

Education & Experience:

• Diploma or Degree in a relevant field with related years of experience.
• Designation in Public Service Procurement Program would be considered an asset.
• Knowledge of Oracle fusion eBS would be considered an asset.
• Strong working knowledge in Microsoft office applications - Excel word documents and email (office suite) Power Point.
• Strong oral and written communication skills and the ability to communicate effectively at all levels of the organization.
• Experience in handling large amounts of data for reconciliation and reporting.

Professional Skills:

• Exceptional organizational skills and attention to detail.
• Results Oriented able to prioritize and consistently deliver on -time and accurate results.
• Highly flexible with excellent interpersonal and communication skills and the ability to navigate and build relationships effectively throughout the organization.
• Ability to maintain a high degree of professionalism and confidentiality.
• Demonstrated problem-solving skills analytical ability and innovative thinking.
• Self-motivated service and results oriented.
• Ability to work under pressure in a fast-paced environment.
• Demonstrated ability to work effectively independently and within a team.
• A desire for continuous learning and growth.
• Excellent oral and written communication skills in English.

Preference may be given to candidates who have experience working in a post-secondary environment.

Candidates must clearly demonstrate how they meet these qualifications on their resumes.

Other combinations of education and experience may be considered as equivalent. Subject to competition response the minimum qualifications may be raised.

All applicants must be eligible to work in Canada at the time of application. This competition may be used to fill future vacancies at the same level.

With six Campuses across the province New Brunswick Community College (NBCC) transforms lives and communities across New Brunswick and contributes to the social and economic prosperity of our province.

Why work with NBCC

• You want to make a difference. By working at NBCC you can support students in achieving their educational and career aspirations help meet the needs of employers and contribute to stronger communities across New Brunswick.

• You want to belong to something bigger. NBCC welcomes the individual experiences and perspectives of our learners our staff and our partners. We nurture a culture of belonging where everyone feels valued and has opportunities to add value. NBCC is an equal opportunity employer building a dynamic team that is representative of the communities and industries that we serve.

• Were one of the best places to work in Atlantic Canada. For ten years in a row we have been named one of Atlantic Canadas Top Employers because of our commitment to families community service and employee engagement. This includes paid time off to volunteer comprehensive benefits packages and professional development opportunities.

• A culture that is focused on nurturing a sense of belonging for all employees.
• Become a member of the New Brunswick Public Service Pension Plan.
• Opportunities for professional development and training.
• NBCC supports the wellbeing of its employees. We provide free access to an Employee and Family Assistance Program (EFAP).
• Paid sick and vacation leave.
• Volunteer leave.
• Tuition Reimbursement Programs (Employee: Tuition Reimbursement Program AND Family: Tuition Reduction Benefit - Spouse and Children).

This position is a unionized position where the terms and conditions of employment are in accordance with the NBUPPE - Administrative and Program Support Services collective agreement for the College.

The New Brunswick Community College (NBCC) is committed to being flexible in its operations and to the wellbeing of its employees. This includes considering reasonable requests for alternative work arrangements when feasible to meet the changing needs of the College and its order to ensure our student needs are met flexible work arrangements cannot extend beyond the New Brunswick border. NBCC employees must be living in a location that is a reasonable distance from one of our seven work locations around the Province.

We promote an equal opportunity work environment.

All interested candidates are invited to submit a detailed application with a resume online by October 14 2026. All applications will be acknowledged upon receipt.