Payroll Team Lead

PointClickCare

Job Location:

Mississauga - Canada

Monthly Salary: $ 95000 - 105000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

At PointClickCare our mission is simple: to help providers deliver exceptional care. And that starts with our people. As a leading health tech company thats founder-led and privately held we empower our employees to push boundaries innovate and shape the future of healthcare.

With the largest long-term and post-acute care dataset and a Marketplace of 400 integrated partners our platform serves over 30000 provider organizations making a real difference in millions of lives. We also reinvest a significant percentage of our revenue back into research and development ensuring our employees have the resources to innovate and make a lasting by Forbes as a top private cloud company and honored as one of Canadas Most Admired Corporate Cultures we offer flexibility growth opportunities and meaningful work.

At PointClickCare we empower our people to be the architects of a smarter healthcare future; one that is human-first and accelerated by AI to create meaningful and lasting change. Employees harness AI as a catalyst for creativity productivity and thoughtful decision-making. By integrating AI tools into our daily workflows collaboration is enhanced outcomes are improved and every team member has the proficiency to maximize their impact. It all starts with our hiring practices where we uncover AI expertise that complements our mission and we continue to invest in training and development to nurture innovation throughout the employee journey.

Join us in redefining healthcare so it doesnt just survive it learn more about PointClickCare check out Life at PointClickCareand connect with us on Glassdoor and LinkedIn.

**Travel to Office expectations**

For Remote Roles: If this role is remote there will be in-office events that will require travel to and from the Mississauga and/or Salt Lake City office. These will include but not limited to onboarding team events semi-annual and annual team meetings.

For Hybrid Roles: If this role is Hybrid there will be an expectation to reside within commutable distance to the office/location specified in the job listing. This will include but not limited to weekly/bi-weekly/monthly events in the office with your specific team. This is a requirement for this role.

Position Summary:

Payroll Team Lead ensures successful payroll operations compliance training data analysis controls audits and reporting. The Payroll Team Lead ensures adherence to established policies and procedures so that payroll is completed accurately and on time for all employees. The role is accountable for appropriate tax submissions benefits contributions T4 and W-2 reconciliations and serves as a backup to the Manager addition the Payroll Team Lead will take a key role in system configuration integrations and continuous improvement initiatives including the adoption of AI-driven tools to modernize payroll processes.

Key Responsibilities:

Coach the Payroll Specialists ensuring they are knowledgeable about the established payroll processes procedures and internal controls. Provide guidance to Payroll Specialists answering queries and act as a go-to resource for them.
Act as a Payroll Specialist when required to ensure payroll is completed on time.
Review payroll inputs for each pay group for accuracy. Ensure all documentation is received and approved by appropriate departments as per established payroll schedules to avoid delays and/or incorrect payments to employees.
Update and improve payroll trackers and checklists to ensure all semi-monthly monthly quarterly and yearly payroll activities are prepared and submitted by appropriate deadlines.
Maintain and develop payroll documentation for all workflow and system procedures necessary to support the Canadian and US payroll processes.
Process off-cycles for restricted stock unit payouts vesting of options and restricted stock units Regular 102 director fees annual amendments and liquidity events.
Manage payroll integrations (e.g. SuccessFactors Sun Life Fidelity PlanSource) ensuring data integrity and issue resolution.
Complete knowledge and understanding of payroll processes payroll system configuration and the reason for specific procedures to accurately analyze practices. Suggest process improvements system maximization and efficiencies implementation.
Understand information flowing into the payroll system from other systems (Success Factors Sun Life Fidelity PlanSource) track issues and ensure alignment and accuracy. Manage integrations where required.
Maintenance of system updates (updating codes such as new deductions earnings codes for finance and benefits purposes); updating the existing check templates pay policies earnings/deductions groupings to accommodate company requirements and CRA IRS and state tax legislations/changes.
Review and update the time and attendance module configuration to ensure it follows all applicable Federal State Provincial payroll laws and internal policies.
Manage the payroll tax accounts:
Address letters from tax agencies and PIER from CRA.
Record and review payroll journal entries update the GL mapping in the payroll system as per business requirements.
Review the payroll and benefits bank accounts statements daily to book all transactions in the accounting system after tying the amounts to the payroll summaries benefits reports and other supporting documentation.
Establish and communicate payroll schedules and deadlines amongst departments for necessary payroll input.
Generate payroll reports as needed such as but not limited to: WCB ACA Bonusable earnings taxes owed on restricted stock units and stock options vested.
Assist with any payroll benefit or pension related audits.
Assist with any future implementation of payroll/HCM systems integrations with Fidelity and HSA provider.
Closing payroll tax accounts for acquired companies.
Assist with any future acquisitions and projects.

Required Experience:

Post-secondary education in Payroll/Business or related fields
Payroll Compliance Professional (PCP) certification
Minimum 7 years experience processing payroll
Experience in US and CAD payroll practices including multi-state processing
Solid understanding of payroll processes and relevant legislation source deduction and government remittance procedures (USA and CAD)
Advanced Excel skills are required
Flexibility and adaptability in a fast-changing and dynamic environment with evolving systems and procedures
Strong time management and organizational skills
Self-motivated and detailed-oriented with the ability to prioritize and deliver results independently

Preferred Experience:

Customer service mindset.
Effective communication skills
Excellent interpersonal skills
Experience with Dayforce
Various payroll software experience and expertise

$95000 - $105000 a year

At PointClickCare base salary is one of the many components that make up our total rewards package. The Canada base salary range for this position is $95000 - $105000 bonus benefits non overtime eligible. Our salary ranges are determined by job and level. The range displayed on each job posting reflects the target for new hire salaries for the position across all Canada locations. Within the range individual compensation is determined by job-related skills and knowledge relevant experience including professional and lived experience and/or work location. Your recruiter can share more information about our total rewards package during the hiring process.

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PointClickCare Benefits & Perks:

Benefits starting from Day 1!

Retirement Plan Matching

Flexible Paid Time Off

Wellness Support Programs and Resources

Parental & Caregiver Leaves

Fertility & Adoption Support

Continuous Development Support Program

Employee Assistance Program

Allyship and Inclusion Communities

Employee Recognition and more!

It is the policy of PointClickCare to ensure equal employment opportunity without discrimination or harassment on the basis of race religion national origin status age sex sexual orientation gender identity or expression marital or domestic/civil partnership status disability veteran status genetic information or any other basis protected by law. PointClickCare welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Please contact emailprotected should you require any accommodations. As part of our commitment to a streamlined and equitable hiring experience PointClickCare uses AI tools to assist with candidate screening and assessment.

When you apply for a position your information is processed and stored with Lever in accordance with Levers Privacy Policy. We use this information to evaluate your candidacy for the posted position. We also store this information and may use it in relation to future positions to which you apply or which we believe may be relevant to you given your background. When we have no ongoing legitimate business need to process your information we will either delete or anonymize it. If you have any questions about how PointClickCare uses or processes your information or if you would like to ask to access correct or delete your information please contact PointClickCares human resources team: emailprotected

PointClickCare is committed to Information Security. By applying to this position if hired you commit to following our information security policies and procedures and making every effort to secure confidential and/or sensitive information.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.